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TSRT Articles of Incorporation, Bylaws, Guidebook and Standing Rules

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Articles of Incorporation

Bylaws

Guidebook

 Standing Rules

 

 

 

 

 

 

 

 

 

Texas Society of Radiologic Technologists, Inc.

806 Woodlawn

Kilgore, Texas 75662

Phone:  903-918-8516

Web-Site:  www.tsrt.info

E-mail Address: tsrt@runbox.com

 

Adopted Format 1986

Amended Revisions Processed by Board Chair/Executive Office 2016

 

 

 

 

Contents

 

Articles of Incorporation

 

TSRT Bylaws

  • Article I, Name
  • Article II, Mission Statement and Goals
  • Article III, Governing Body
  • Article IV, Conflict of Interest and Professional Ethics
  • Article V, Membership and Membership Fees
  • Article VI, Officers
  • Article VII, Subordinate Societies
  • Article VIII, Nominations and Elections
  • Article IX, Meetings
  • Article X, TSRT Executive Board
  • Article XI, TSRT Affiliate Delegates and The ASRT House of Delegates
  • Article XII, Committees
  • Article XIII, Parliamentary Authority
  • Article XIV, Revisions and Amendments to the Bylaws
  • Article XV, Censure, Reprimand, and Removal
  • Article XVI, Indemnification
  • Article XVII, Dissolution

 

TSRT Guidebook

  • Organizational Chart
  • Policies and Procedures
  • TSRT Board Meetings
  • Reimbursement and Expenses
  • Executive Officer’ Duties and Meeting Schedules
  • Area Counselors
  • Executive Office Manager (EOM)
  • Legislative Consultant

 

TSRT Standing Rules

  • Committee Chair and Members Duties
  • Annual  Meeting Committee
  • Budget and Bylaw Committee
  • Continuing Education for Radiologic Technologist in Texas (CERTT) Committee
  • Educational Alliance
  • Honors Committee
  • Legislative Committee
  • Nominating Committee
  • Organization, Development, & Marketing (ODM) Committee
  • Organization of Past Presidents
  • Search Committee
  • Technology Committee

 

 

 

 

 

The General Nature of Bylaws:

 

Bylaws are rules adopted and maintained by an association or society that define and direct its internal structure and management.  They are subordinate, and complementary, to an association’s Articles of incorporation.

 

Articles of incorporation are the primary law of an association used to establish the general organization and governing of the association to achieve corporate existence.

 

Bylaws are the secondary law of an association best used to detail how the society is formed and run.

 

In some states, bylaws are not specifically required for an incorporated or unincorporated association, or they are only mentioned in a cursory manner.  ASRT’s state of incorporation, Illinois, requires them.  Even where legally optional, most associations elect to have a set of bylaws because of its usefulness in management operations.

 

If the Articles constitute an agreement between the society and the state, the bylaws shall be viewed as constituting the terms of an agreement between an association and its members.  The agreement ordinarily shall be honored and enforced in a court of law.  Bylaws describe the relationships, rights and obligations for the members, directors, officers, and staff of an association.  They can be invaluable in avoiding or resolving differences among those who are part of the association or who deal with it.

 

Consequently, bylaws should be kept current, taking into account the charges of an association.  Members and staff also should familiarize themselves with the document to better understand the organization they represent and that represents them.

 

This state was prepared September 2003 by American Society of Radiologic Technologists (ASRT) legal counsel, Webster, Chamberlain and Bean, Washington, DC.

 

The Texas Society of Radiologic Technologists (TSRT) agrees to follow the (ASRT) bylaw structures to be in compliance with the ASRT Affiliate Compliance Documents signed by both parties each year.  The TSRT bylaws will be submitted to the ASRT for review and proposed bylaw changes each year.  The TSRT Board Chair will work with the ASRT Affiliate Department and Legal Counsel regarding bylaw changes.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Articles of Incorporation

 

Texas Society of Radiologic Technologists, INC.

Charter #157283-01

 

Articles of Incorporation                                                                              July 6, 1959

Change of Registered Office and/or Agent                                                            October 19, 1965

9.01 Periodic Report                                                                                     October 25, 1963

Articles of Amendment                                                                                 April 30, 1968

9.01 Periodic Report                                                                                     January 13, 1986

Certification Statement                                                                                 October 15, 1999

Change of Registered Office and/or Agent                                                            August 23, 2000

9.01 Periodic Report                                                                                     November 8, 2012

9.01 Periodic Report                                                                                     June 23, 2016

 

Charter

 

That we, CH Gillespie, Jr., Charles B. Robinson and Beryle Bishop, all citizens of the State of Texas and residents of the County of Grayson, State of Texas, under and by virtue of the laws of the State of Texas, do hereby voluntarily associate ourselves together for the purpose of forming a private corporation, under the terms and conditions hereinafter stated, to-wit:

 

I.

 

The name of this corporation shall be “Texas Society of X-RAY Technicians, INC.”

 

II.

 

The purpose for which this corporation is formed is to advance education and science in the field of radiography and related fields and otherwise as is or hereafter may be authorized under subdivision 105, Article 1302, Revised Civil Statutes of Texas, as amended.

 

III.

 

This corporation is formed strictly as an educational and scientific undertaking and the purpose and powers herein granted shall be limited in their application to the promotion of the science and art of radiography by the promotion of approved standards of training and qualifications for those engaged in technical radiography and by such other means as may be deemed practicable.

 

IV.

 

This corporation is not organized for profit or personal gain and there shall never be any dividends declared or paid from profits, but any and all profits accruing and earned shall be placed in a surplus fund to be used in the furtherance of the objectives and purposes of the corporation.

 

V.

 

The place where the business of this corporation is to be transacted is in the City of Sherman, Grayson County, Texas and such other place or places within the United States as may be necessary or desirable.

 

VI.

 

The term for which this corporation is to exist is indefinitely until dissolved as set forth in the bylaws.

VII.

 

The number of directors shall be three (3) or more as provided in the bylaws adopted hereunder.  The names and post office addresses of the original directors are as follows:

Irma B. Hanna, 2504 Kenosha, Lubbock, Texas

J. Wilma Hicks, 4709 Libbey Lane, Houston, Texas

Merle Moore, 602 West French Place, San Antonio, Texas

 

VIII.

 

This corporation, being educational and scientific, shall have no capital stock and has no property of any kind at this time.

 

In testimony whereof, we here unto affix our names this the 2nd day of July, 1959.

 

 

 

 

 

Articles of Amendment to the Articles of Incorporation of Texas Society of X-Ray Technicians, INC.

 

Pursuant to the provisions of Article 4.03 of the Texas Non-Profit Corporation Act, the undersigned corporation adopts the following Articles of Amendment to its Articles of Incorporation which:

 

Change the name of the corporation.

 

  1.  The name of the corporation is: Texas Society of X-Ray Technicians, Inc.
  2. The following amendment to the Articles of Incorporation was adopted by the corporation on April 21, 1966.  Article I of the Articles of Incorporation is hereby amended so as to read as follows:  The name of this corporation shall be “Texas Society of Radiologic Technologists, Inc.
  3. The amendment was adopted in the following manner:  The amendment was adopted at a meeting of the members held on April 21, 1966, at which a quorum was present, and the amendment received at least two-thirds (2/3) of the votes which members present or represented by proxy at such meeting were entitled to cast.

 

Dated 29th day of April, 1968. 

Signed by Royce G. Burns, TSRT President and Dora Mae Wyatt, TSRT Executive Secretary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TEXAS SOCIETY OF RADIOLOGIC TECHNOLOGISTS, INC.

 

ARTICLE I:   NAME

 

The name of this organization shall be the Texas Society of Radiologic Technologists, Inc. hereinafter referred to as the TSRT.

 

ARTICLE II:  MISSION STATEMENT AND GOALS

 

SECTION 1: MISSION

The mission of TSRT shall be to advance the medical imaging disciplines and radiation therapy professions; to maintain high standards of education; to enhance the quality of patient care; and to further the welfare and socioeconomics of medical imaging and therapy professionals.

 

SECTION 2: GOALS

A.        Shall meet several times a year to transact TSRT business, to promote scientific papers, displays, and educational opportunities, to discuss professional achievements and advocacy, and to encourage similar programs among organizations affiliated with, or subordinate to, TSRT.

 

B.       Shall publish and communicate information pertinent to the TSRT and the profession.

 

C.       Shall assist in establishing and communicating high standards of education and training in diagnostic imaging and radiation therapy and to implement them through appropriate channels.

 

D.       Shall encourage research and/or programs designed to assure increasingly efficient imaging technology, therapy methodology, and patient care.

 

E.        Shall expand educational opportunities and to develop programs designed to broaden the scope of the medical imaging and radiation therapy profession.

 

F.        Shall advance policies concerning the professional status, legislative activity, and the welfare of its members.

 

G.       Shall cooperate with other organizations and agencies that support and encourage TSRT and whose policies do not conflict with TSRT.

 

ARTICLE III:  GOVERNING BODY

 

The American Society of Radiologic Technologists (ASRT) shall be the governing/advising body. The TSRT will be governed by its bylaws and regulations pertaining to its affiliate organizations. The Society needing counseling shall submit its problems to the ASRT by contacting the Affiliate Relations Department. 

 

ARTICLE IV:  CONFLICT OF INTEREST AND PROFESSIONAL ETHICS

 

A.       The name of the TSRT or any of its Executive Board or its staff, in their official capacities, shall not be used in connection with a corporate company for other than the regular functions of the TSRT.

 

B.       TSRT shall be committed to equal opportunity and non-discrimination in all programs and activities.  No one shall be denied opportunities or benefits on the basis of age, sex, color, race, creed, national origin, religious persuasion, marital status, sexual orientation, gender identity, military status, political belief or disability.

 

C.       Members shall follow the ethical standards as stated by the American Society of Radiologic Technologists (ASRT), those certification agencies recognized by the ASRT which have certified the individual member, and the Texas Medical Radiologic Technologist (MRT) Act. 

 

ARTICLE V:  MEMBERSHIP AND MEMBERSHIP FEES   

 

SECTION 1:  MEMBERSHIP CLASSIFICATIONS

The TSRT Executive Board shall establish, change, and/or update membership classifications and fees as needed.   All candidates for membership, except for life and supportive members, shall submit their completed application form, required fees, and additional information to the TSRT Executive Office Manager (EOM).   These classifications and their rights and obligations include:

 

Voting Members

A.       Active Members

    1. Shall be registered or certified in a primary modality by certification agencies recognized by the ASRT or hold an unrestricted license in medical imaging or radiation therapy under state statute.

    2. Shall be licensed under the MRT’s Act with a general license.

    3. Shall have all the rights, privileges, and obligations of membership including the right to vote, debate, hold office, and serve as an ASRT Affiliate Delegate (upon ASRT approval).

       

B.       Student Members

    1.  Shall be students enrolled in medical imaging or radiation therapy programs accepted by certification agencies recognized by the ASRT or equivalent professional agencies. 

    2. Shall have the rights, obligations, and privileges of Active members including the right to vote and debate.

    3.  Shall not hold office.

 

C.       Life Members

    1. Shall be active TSRT members who have rendered long and distinguished service to TSRT, its members, and/or the profession.

    2. Shall be selected by a unanimous vote of the TSRT Executive Board and become life-long Active members of TSRT.

    3. Shall not pay membership fees, but have all the rights, obligations, and privileges of Active members including the right to vote, debate, hold office, and serve as an ASRT Affiliate Delegate (upon ASRT approval).

       

Non-Voting Members

D.       Associate Members

    1. Shall be persons with Texas Non Certified Technician (NCT) or Limited Medical Radiologic Technologist (LMRT) certificates or other persons who are interested in promoting the purposes and functions of TSRT.

    2. Shall be persons not eligible for active or student membership.

    3. Shall have the right, obligations and privileges of membership, except they may not vote debate, hold office, or serve as an ASRT Affiliate Delegate.

       

E.       Supportive Members

    1. Shall be a person, group, company, or institution that has rendered long and distinguished service to TSRT, its members, and/or the profession.

    2. Shall be selected by majority vote of the TSRT Executive Board.

    3. Shall pay membership fees and have the rights, obligations, and privileges of an Associate member, except they may not vote, hold office, or be an ASRT Affiliate Delegate.

 

SECTION 2: MEMBERSHIP RESIGNATION

A.       A member may resign their TSRT membership by sending a written or electronic notice to the TSRT Executive Office.

B.        A member who resigns may reapply for membership by submitting their TSRT member application and membership fees to the Executive Office. 

 

SECTION 3:  LOSS OF MEMBERSHIP

A.       Active, Associate, and Life shall lose their TSRT membership if they are in violation of their professional registry (ARRT or equivalent) or license (MRT Act).

B.       Student membership will end upon conclusion or discontinuance of their education.  Eligibility for Student membership shall terminate upon initial certification.

  1. Supportive membership may lose membership by a majority vote of the Executive Board.

     

    SECTION 4:  REINSTATEMENT

    After loss of membership, a member may seek reinstatement by meeting with the Executive Board. 

A.       The Executive Board will decide to approve membership or uphold the loss of membership.

B.       The decision will be by majority vote of the Executive Board.

 

SECTION 5:  MEMBERSHIP FEES

  1. The annual fees for active, supporting, and student members shall be payable each year on or before the last day of the month of expiration of membership.

  2. Fees for all members, established by the Board of Directors, require adoption by a two- thirds (2/3) vote of the voting members at the annual conference business meeting. Notice of such vote shall be given to the members at least thirty (30) days in advance of the vote.

 

SECTION 6:  OVERDUE MEMBERSHIP FEES

A.    A member with overdue membership fees:

    1.  Shall not be considered an Active, Associate, Supportive, or Student member.

    2.  Shall not be allowed to vote, hold office, or receive communications from the TSRT.

B.     A member with overdue membership fees may apply for membership by sending their completed TSRT membership application and required fees to the Executive Office.

 

ARTICLE VI:  EXECUTIVE OFFICERS

 

The TSRT Executive Officers shall be the Board Chair, President, President-Elect, and Vice-President. 

 

SECTION 1: ELECTION OF AN EXECUTIVE OFFICER

  1. The membership shall elect a Vice-President annually. 

 

SECTION 2: QUALIFICATIONS OF AN EXECUTIVE OFFICER

A.       Shall be a voting member of the ASRT.

B.       Shall be a TSRT active member for one year.

C.       Shall be in medical imaging or radiation therapy in good standing with certification agencies recognized by the ASRT.

D.       Shall hold a MRT general license.

  1. Shall practice in the medical imaging, radiation therapy profession, or health care. 

  2. Shall show proof of continuing education if serving as a delegate to the ASRT House of Delegates.

G.       Shall have served on a TSRT committee or as an Area Counselor, Subordinate for at least one term.

 

If elected, Executive Officers shall commit to attending all Executive Board meetings.  Failure to attend two consecutive Executive Board meetings without prior approval of the President shall be considered a resignation from office.

 

An Executive officer who meets eligibility requirements at the time of nomination shall be permitted to complete the term, even though employment status changes.

 

SECTION 3:  TERMS OF EXECUTIVE OFFICER AND AREA COUNSELORS

A.       The elected Vice-President shall serve four (4) one year terms of office.

    1. First term as Vice President.

    2. Second term as President-Elect. 

    3. Third term as President.

    4. Fourth term as Board Chair.

B.       Succession of Officers:  Following the installation of Executive Officers at the Annual Meeting, the Vice-president will become President-Elect, the President-Elect will become President, and the President will become Board Chair. 

C.       Executive Officers may be re-nominated and/or re-elected.

D.       The Executive Board, by unanimous vote, may add an additional officer.

E.        Area Counselor term is one year.

F.        At the end of the Executive Officer’s term, the outgoing officer will return all TSRT documents and property to the TSRT.

 

SECTION 4:  VACANCY OF EXECUTIVE OFFICER

A.       Vacancy of Vice-President or Board Chair:  The Executive Board shall review qualified candidates and appoint a new officer by majority vote. 

B.       Vacancy of President shall be filled by the President-Elect.

    1. Vice-President shall become President-Elect.

    2. The Executive Board shall review qualified candidates and appointed a new Vice-President to fulfil the remainder of the term by majority vote.

C.       Simultaneous President and President-Elect vacancies: Board Chair will assume duties of the President, seek qualified candidates, and the Board shall appoint a new President and President-Elect to fulfil the remainder of the term by unanimous vote.

 

SECTION 5:  DUTIES OF EXECUTIVE OFFICERS

 

Board Chair

A.       Shall serve as an Alternate Affiliate Delegate to the ASRT House of Delegates (HOD) meeting.

B.       Shall serve as chairperson of the Nominating Committee.

C.       Shall serve as the liaison to affiliate societies.

D.       Shall preside over meetings in the temporary absence of the President.

E.        Shall serve as Chairperson of the Budget and Bylaws committee.

1.      Shall review current bylaws, prepare bylaw proposals if needed, and seek Executive Board approval of proposals at Winter Meeting.

2.      Shall post Executive Board approved bylaw proposals on website thirty (30) days prior to Annual Business Meeting.

    1. Shall present bylaw proposals to the membership at Annual Business Meeting and seek membership approval.

    2. Shall post membership approved bylaws on website by thirty (30) days after Annual Business Meeting.

F.        Shall review current annual budget, propose the following year’s annual budget, and seek Executive Board approval of the proposed budget at Winter Board meeting.

    1.  Shall post Executive Board approve annual budget on website thirty (30) days prior to Annual Business Meeting.

    2. Shall present new budget proposal to the membership at Annual Business Meeting and seek membership approval.

    3. Shall post membership approved budget on website by thirty (30) days after Annual Business Meeting.

G.       Perform other duties as outlined in the TSRT Guidebook and Standing Rules.

 

President

A.       Shall preside over all TSRT Board meetings, Annual Meeting, and may call additional meetings as needed.

B.       Shall appoint, with Executive Board approval

    1. Committee members and chairpersons, except as defined elsewhere in the bylaws.

    2. The Annual Business Meeting Parliamentarian.

    3. Tex-Rays Editor and Editorial Staff.

C.       Shall set time, date, and location of Executive Board meetings.

D.       Shall serve as liaison to ASRT.

E.        Shall serve as TSRT Affiliate Delegate to the ASRT House of Delegates annual meeting.

F.        Shall attend to the matters concerning state licensure.

G.       Shall serve as Ex-Officio member of all committees; except the Nominating Committee.

H.       Shall perform other duties as outlined in the TSRT Guidebook and Standing Rules.

 

President-Elect

A.       Shall serve as TSRT Affiliate Delegate to the ASRT House of Delegate annual meeting.

B.       Shall serve on the Organizational Development and Marketing Committee.

C.       Shall serve on the Budget and Bylaws Committee.

D.       Shall serve on the Legislative Committee.

E.        Shall perform other duties as outlined in the TSRT Guidebook and Standing Rules.

 

 

Vice-President

A.       Shall serve as Student Affairs Committee Chairman.

B.       Shall serve as coordinator of all student competitions/events at the Annual Meeting.

C.       Shall serve on the Continuing Education for Radiologic Technologist in Texas (CERTT) Committee.

D.       Shall serve as liaison with the Alliance Committee for Educators.

E.        Shall perform other duties as outlined in the TSRT Guidebook and Standing Rules.

 

ARTICLE VII:  SUBORDINATE SOCIETIES

 

SECTION 1: AFFILIATE SUBORDINATES

A.       Radiology, therapy, or imaging professionals (minimum of four) seeking to create an affiliate subordinate society shall submit a written/electronic notice to the TSRT executive office, submit bylaws, develop an annual budget, and seek to become compliant with ASRT.

    1. The TSRT Executive Officers with the EOM in an advisory role shall review submitted bylaws and check for conflicts with current TSRT/ASRT bylaws.

    2. Upon TSRT Executive Board approval, a charter shall be issued to the affiliate society.

    3. The affiliate subordinate society shall establish, by majority vote at a regular meeting, such voting procedures that best meets the needs of the society and are applicable to the business conducted.

    4. TSRT shall notify ASRT of the formation of a new affiliate subordinate society.

B.       The affiliate subordinate society shall maintain a charter, income tax forms, bylaws, and operations within the bounds, guidance, rulings, and operation of TSRT and ASRT.

    1. If an affiliate subordinate society chooses to send a disband notice to TSRT or if its  charter is revoked by TSRT or ASRT, the affiliate society shall send to TSRT:

      1. Its charter

      2. Last four years of Continuing Education (CE) paperwork

      3. Minutes of meetings

      4. All remaining funds and accounts.

C.       Upon receiving a TSRT charter, an affiliate subordinate society Board shall be established by a vote of its membership in accordance with its bylaws and shall include a President and at least three other officers: President-Elect, Vice-President(s), Secretary, Treasurer, and/or other officers as needed.

    1. Affiliate subordinate officers shall be members of the society, TSRT, and ASRT.

    2. The President or appointed designee shall serve on the TSRT Nominating committee and attend the TSRT Annual Meeting. 

D.       The affiliate subordinate society shall state the amount and method of payment of membership fees as determined by its bylaws. 

E.        The affiliate subordinate society:

    1. Shall promote membership in TSRT, ASRT, and other professional organizations.

    2. Shall control and keep records of its funding and treasury.

    3. Shall hold a minimum of one meeting per year with a quorum as established by its bylaws.

F.        An affiliate subordinate may be terminated by the TSRT Board of Directors or by a majority vote of the members of the affiliate subordinate.

G.       TSRT shall not be responsible for any debts or statements made by an affiliate subordinate society.

 

SECTION 2: AREA COUNSELORS

Area Counselors

A.       The TSRT Executive Board shall create four areas within Texas:  Northeast, Northwest, Southeast, and Southwest.

B.       Each area shall have an Area Counselor who shall be responsible for societies within their area.

C.       Area Counselors

    1. Shall be elected by TSRT members in that area or appointed by the TSRT Executive Officers by majority vote.

    2. Shall be non-voting members of the TSRT Executive Board.

    3. Shall be members of TSRT and ASRT.

    4. Shall serve on the TSRT Nominating Committee.

    5. Shall attend or send reports about their area to the TSRT President prior to an Executive Board meeting.

    6. Shall attend the TSRT Annual Meeting.

    7. Shall notify TSRT immediately if an area society in their area has disbanded.

D.       Area Counselors may appoint committees or additional staff (Area Counselor-Elects or Area Assistants) in their areas upon majority approval of the Executive Board.

 

ARTICLE VIII: NOMINATIONS AND ELECTIONS

 

SECTION 1:  NOMINATING COMMITTEE

A.       Shall consist of

    1. TSRT Board Chair as Chairman.

    2. Affiliate subordinate presidents.

    3. Other committee members as appointed by the Board Chair and approved by the Executive Board.

B.       Shall follow timeline as stated in the TSRT Guidebook and Standing Rules when sending out a call for candidates for Vice-President and posting notices on the TSRT website.

    1. Shall instruct potential candidates to review the TSRT bylaws, Guidebook and Standing Rules, and other information as posted on the website.

    2. Shall verify the qualifications of the candidates.

    3. Shall interview the candidates and verify their willingness to serve as Vice-President and succeeding terms.

    4. Shall verify a candidate will not hold two Executive Officer’s positions in the current year.

    5. Shall submit qualified candidates to the Board.

 

SECTION 2:  TSRT EXECUTIVE BOARD AND ELECTIONS

A.       The TSRT Executive Board shall approve the Vice-President candidates and designate the Board Chair or EOM to create an election ballot. 

B.       The TSRT Executive Board

    1.  Shall post on the website the notice of the election and candidate statements.

    2.  Shall establish start/end election dates and distribute the Vice-President Election ballot to the membership.

    3. Shall determine how the membership will cast their votes; either by mail, electronically, or by other methods.

    4. Shall determine how the votes will be counted; either by the Nominating Committee, two Board Officers, or by an outside agency.

    5. Shall break a tie vote on the ballot by vote of the membership on the floor during the Annual Meeting.

    6. Shall verify and document the results of the election at the next Board Meeting.

C.       The President shall notify the candidates the results of the election prior to the Annual Meeting.

D.       TSRT Executive Board shall establish a method to destroy final ballots after Annual Meeting.

 

ARTICLE IX:  MEETINGS

 

SECTION 1:  ANNUAL MEETING

A.       The Executive Board shall determine the date and location of the Annual Meeting.

B.       In the event of an emergency, the Executive Board (by majority vote) may postpone or cancel the Annual Meeting.

 

SECTION 2:  BUSINESS MEETING(S)

A.       A quorum is established at a TSRT business meeting(s) when fifty (50) voting TSRT members (registered at the meeting) and two Executive Board Officers are present.

B.       TSRT voting members may cast their votes during business meeting(s) per Robert’s Rules of Order. 

C.       TSRT voting members may only cast one vote per each call for votes.

D.       There shall be no voting by proxy.

 

SECTION 3:  SPECIAL MEETING(S)

A.       The President or three TSRT active members may request a special meeting. 

    1. TSRT members shall submit their request in writing to the TSRT Executive Office or an Executive Officer.

    2. The Executive Board will select the date, time, and location of the special meeting by majority vote of the Executive Officers.

    3.  The date, time, location, and agenda of the special meeting shall be posted on the TSRT website at least fifteen (15) days prior to the meeting.

B.       No business other than that specified shall be transacted during the special meeting.

 

ARTICLE X:  TSRT EXECUTIVE BOARD

 

SECTION 1:  COMPOSITION

The TSRT Executive Board shall include the Executive Board Officers, Executive Office Manager (EOM), and Area Counselors

 

Voting Executive Officers:  Board Chair, President, President-Elect, and Vice-President

 

Non-voting Board Members:  Area Counselors and EOM

 

SECTION 2. DUTIES

  1. Be vested with the responsibility of the management of the business of the TSRT.
  2. Provide for the audit of the books and accounts of the TSRT.
  3. Control all funds and property owned by the TSRT.
  4. Establish committees as deemed necessary to aid the TSRT in carrying out its activities.
  5. Change the dates or location of the annual meeting if found advisable, and in case of state or national emergency, to cancel an annual meeting, and to provide for election of officers.
  6. Employ such personnel as may be necessary to conduct the business of the TSRT.
  7. Determine the number and boundaries of the affiliate subordinates.
  8. Temporarily suspend action adopted by the membership if such policy is found to be contrary to Federal, State, or Local laws, TSRT bylaws, or to be financially infeasible. All such action shall be ratified by the voting members at the next annual meeting.
  9. Fill vacancies in the Nominating Committee.
  10. Follow the appropriate guidelines included in the TSRT Guidebook and Standing Rules.
  11. Fulfill requirements of ASRT regarding annual renewal, including documentation of corporate existence and proof of current IRS tax-exemption status and documentation of appropriate tax returns being filed with the IRS in the prior year.

 

SECTION 3 MEETINGS

  1. The Executive Board shall meet at least three (3) times per year.
  2. The board chair, or a majority of the members of the Executive Board, upon written request to the board chair, may call a special meeting, provided a fifteen (15) day notice to all Board members is given.
  3. Meetings of the Executive Board may be held by teleconference, at the discretion of the Board Chair.  Members of the Board shall each pay their own costs associated with participating in a teleconference, although TSRT may pay setup costs or other administrative costs of holding a special meeting by teleconference.  Standing rules specific to meetings held by teleconference may be adopted by the Board.  The EOM shall be responsible for preparing minutes of all meetings conducted via teleconference.
  4. Voting shall be conducted according to the rules of the parliamentary authority cited in Article XIII.  There shall be no proxy or absentee voting allowed.
  5. A majority of the Executive Board members shall constitute a quorum for all meetings.

 

ARTICLE XI:  TSRT AFFILIATE DELEGATES AND THE ASRT HOUSE OF DELEGATES

 

SECTION 1: TSRT AFFILIATE DELEGATES TO ASRT HOUSE OF DELEGATES MEETING

The President and EOM shall submit to ASRT the names of the two TSRT Affiliate Delegates and Alternate Delegate by the last business day of January or the TSRT delegate positions shall remain open until after the ASRT House of Delegates meeting.

A.       The President and President-Elect shall serve as TSRT Affiliate Delegates at the annual ASRT House of Delegates meeting

  1. TSRT Affiliate Delegates:

    1. Shall meet ASRT’s Affiliate Delegate criteria.

    2. Shall complete and submit Affiliate Delegate information when requested by ASRT. 

    3. Shall be voting members of ASRT and TSRT for a minimum of two years.

    4. Shall practice in the medical imaging or radiation therapy professions or healthcare.

    5. Shall have the time and availability for necessary travel to represent the ASRT.

    6. Shall attend the ASRT House of Delegates meeting and all meetings required of

Delegates.

    1. Shall notify the Executive Board and ASRT immediately if unable to attend the ASRT House of Delegates meeting

    1. May serve concurrently on other national certification or accreditation agencies.

C.       The Board Chair shall serve as alternate affiliate delegate and attend the ASRT House of Delegates meeting in event the President or President-Elect are unable to serve.  TSRT has the power to remove affiliate delegates according to the procedures found in Article XV.

  1. The Board, by majority vote, may appoint another officer or TSRT committee member to serve as Affiliate Delegate or Alternate Delegate if there is a vacancy in the list of delegates, and if the individual so appointed meets the requirements of ASRT.

     

    SECTION 2:  RESPONSIBILITIES

TSRT affiliate delegate

A.       Shall attend meetings, vote, submit reports, follow ASRT bylaws/directives, and perform other duties as mandated in the ASRT Delegate Handbook.

B.       Shall serve in the best interest of TSRT, ASRT, and the profession. 

C.       If at the ASRT House of Delegates meeting a TSRT affiliate delegate cannot serve, they shall notify ASRT and the Speaker of the House immediately. ASRT will determine if the TSRT Alternate Delegate may be seated.

 

SECTION 3:  ABSENCE

An absence exists when an appointed TSRT Affiliate Delegate is unable to fulfill the duties of the position during the ASRT House of Delegates meeting. The delegate shall be considered absent for the purpose of that meeting only. It is the responsibility of the TSRT Affiliate Delegate to notify the ASRT, the Speaker of the House, and the Alternate Delegate of the delegate’s inability to attend the conference as soon as possible. The Alternate Delegate shall be seated for that meeting only. Any Affiliate Delegate position or Alternate Delegate position not filled by the appointment process remains open. There shall be no onsite credentialing of delegates.

 

SECTION 4:  VACANCY

A vacancy exists when a delegate has submitted a written letter of resignation or when an Affiliate Delegate position has not been filled by the appointment process.  Vacancies caused by the written resignation of a delegate shall be filled by the appointed Alternate Delegate.

 

ARTICLE XII:  COMMITTEES

 

A.       The Executive Board shall establish committees as deemed necessary for the business of TSRT. 

    1. Committees shall be responsible to the Executive Board.

    2. The President shall serve as Ex Officio member of all committees, except the Nominating Committee.

    3. Committee chairpersons and members shall be appointed by the President and approved by the Executive Board, with the exception of the Nominating Committee. 

B.       The Alliance Committee for Educators shall elect their chairperson at the Annual Meeting.

C.       The Organization of Past Presidents shall elect their chairperson as needed.

D.        In the event of a committee vacancy, other than the Nominating Committee, the President (with Executive Board approval) shall appoint a replacement.

E.        In the event of a vacancy of the Nominating Committee, the Board Chair (with Executive Board approval) shall appoint a replacement.

F.        The term for the Committees shall be one year. 

 

ARTICLE XIII:  PARLIAMENTARY AUTHORITY

 

The rules contained in the most current edition of Robert’s Rules of Order, shall govern the TSRT in all cases in which they are applicable in which they are consistent with the bylaws.

 

ARTICLE XIV:  REVISIONS AND AMENDMENTS TO THE BYLAWS

 

A.       TSRT Board Chair shall submit proposed revisions/amendments of TSRT bylaws to the Executive Board and seek approval by the Executive Board at least six weeks prior to the Annual Meeting.

B.       The proposed revisions/amendments (upon Board approval) shall be posted in TEX-RAYS, posted on the TSRT website, and/or mailed to the membership at least thirty (30) days prior to the Annual Meeting.

C.       The proposed bylaw revisions/amendments shall be presented to the membership by the Board Chair/designee at the Annual Meeting. 

D.       Upon closure of discussion, the membership in attendance shall vote on approving the proposed revisions or amendments. 

E.        Approval of the proposed revisions/amendments shall be by two-thirds (2/3) vote of members in attendance.

F.        Bylaws may be revised, amended in less than thirty (30) days by unanimous approval of the Executive Board, five day notice to membership, and four/fifths (4/5) approval of membership votes submitted by e-mail, electronically, and/or mail.

 

ARTICLE XV: CENSURE, REPRIMAND, AND REMOVAL

Any member, officer, or Executive Officer may be suspended or terminated for cause. Sufficient cause for such suspension or termination of membership shall be a violation of the bylaws or any lawful rule or practice duly adopted by the TSRT or any other conduct prejudicial to the interests of the TSRT.

  1. If the Executive Board deems the charges to be sufficient, the person charged shall be advised in writing of the charges.
  2. A statement of the charges shall be sent by certified or registered mail to the last recorded address of the member at least twenty (20) days before final action is taken.
  3. The statement shall be accompanied by a notice of the time and place of the meeting of the Executive Board at which the charges shall be considered.
  4. The member shall have the opportunity to appear in person and be represented by counsel to present any defense to such charges before action is taken.
  5. Censure, reprimand, suspension or expulsion of a member shall be by majority vote of the entire membership of the Executive Board.
  6. Resignation or whose membership has been deleted from the TSRT for other reasons may be reinstated only after filing a new application and paying the Executive Office. 

 

ARTICLE XVI:  INDEMNIFICATION

To the greatest extent of the laws of the State of Texas, every Executive Officer, director, employee or delegate of the TSRT shall be indemnified by the TSRT against all expenses and liabilities, including attorney's fees, in connection with any threatened, pending or completed proceeding in which the above-named individual is involved by reason of being or having been an Executive Officer, director, employee or delegate of the TSRT if the above-named individual acted in good faith and within the scope of the above-named individual’s authority and in a manner reasonably believed to be not opposed to the best interests of the TSRT. In no event shall indemnification be paid to or on behalf of any above-named individual going beyond or acting beyond the powers granted by authority of this organization or bylaws. The foregoing right of indemnification shall be in addition to, and not exclusive of, all other rights to which such Executive Officer, director, employee or delegate may be entitled.

 

ARTICLE XVII:   DISSOLUTION

In the event of dissolution or final liquidation of the TSRT, all of its assets remaining, after payment of its obligation(s) shall have been made or provided for, shall be distributed to and among such corporations, foundations, or other organizations organized and operated exclusively for scientific and educational purposes, consistent with those of the TSRT, as designated by the TSRT Executive Board.

 

Adopted 1986                         Amended 2001                       Amended 2015

Amended 1988                       Amended 2002                       Amended 2016

Amended 1989                       Amended 2003

Amended 1990                       Amended 2005

Amended 1991                       Amended 2006

Amended 1992                       Amended 2007

Amended 1993                       Amended 2008

Amended 1994                       Amended 2009

Amended 1996                       Amended 2010

Amended 1997                       Amended 2011

Amended 1998                       Amended 2012

Amended 1999                       Amended 2013

Amended 2000                       Amended 2014

 

TSRT Guidebook

 

Organizational Chart

 

The TSRT Executive Board shall include the Board Officers, Executive Office Manager (EOM), and Area Counselors.

 

Voting Executive Officers:  Board Chair, President, President-Elect, and Vice-President

 

Non-voting Board Members:  Area Counselors and EOM.

 

Succession of Officers:  A new Vice-President is elected each year. 

 

During the Installation of Officers at the Annual Meeting,

  • Vice-President becomes President-Elect

  • President-Elect becomes President

  • President becomes Board Chair. 

 

Contracted Positions:  Executive Office Manager (EOM) and Legislative Consultant

 

 

TSRT Standing Committees:

 

Annual Meeting Committee

Budgets and Bylaws Committee

Continuing Education for Radiologic Technologist in Texas (CERTT) Committee

Education Alliance

Grants/Scholarship Committee

Honors and Awards Committee

Legislative Committee

Nominating Committee

Organizational Development and Marketing Committee (ODM) Committee

Organization of Past Presidents

Search Committee

Technology Committee  

 

 

 

Policies and Procedures

 

Section 1:  Communication

  1. The TSRT logo is for official communication of TSRT and is for TSRT purposes only.  The TSRT logo should be included on all TSRT communications, pamphlets, and fliers. 
  2. Drafts and final TSRT documents shall be presented for approval to the Executive Board and those committee members affected by the communication prior to distribution.  The Board will review the document for clarification of communication. 
  3. At no time should individual opinions be expressed on behalf of TSRT.  The TSRT President is the only voice for the organization.
  4. All deadlines must be met.  If an officer, counselor, EOM, or committee chairman/member cannot meet a deadline, the President shall be notified immediately.
  5. If a document requires a Board Officer or EOM signature, the signature shall follow this format.

 

Name and credentials

Position/Year

Texas Society of Radiologic Technologists, Inc.

Mailing Address of TSRT home office

TSRT Office Phone

TSRT Office Fax

TSRT E-mail Address

TSRT website Address

 

Section 2:  Minutes of Meetings

  1. Executive Office Manager shall take minutes of all TSRT meetings and distribute a preliminary copy of the minutes to the board for review.  In the absence of the EOM, the Vice-President will take the minutes.  The TSRT Executive Officers will call for a motion to accept or change the minutes.  Approved and adopted minutes will be filed in the Executive Office. 
  2. Final approval of the minutes shall be completed at the next Executive Board meeting.  Minutes may be distributed after final approval.  Minutes will be posted onto the website after final approval.

 

TSRT Board Meetings

 

Section 1 The Board shall hold at least four (4) Board Meetings a year.

 

Post-Annual Meeting Board Meeting (within 24 hours after Annual Meeting)

Attendance:  Outgoing Officers, Incoming Officers

 

Summer Board Meeting: June or July.

Attendance:  Executive Board

If needed: Committee Chairs

 

Fall Board Meeting:  September or October.

Attendance:  Executive Board

If Needed:  Committee Chairs  

 

Winter Board Meeting:  January or February.

Attendance:  Executive Board

If Needed:  Committee Chairs

 

 

Pre-Annual Meeting Board Meeting (within 24 hours prior to Annual Meeting)

Attendance: Incoming Officers, Ongoing Officers

 

Annual Meeting Business Meeting

Attendance: Current Officers, Incoming Officers, Voting Members

 

 

Section 2

  1. A majority of the Executive Board shall constitute a quorum for the transaction of business. 
  2. Board meetings are open to the public and will be announced one month prior to the meeting via TSRT website on the Calendar of Events.
  3. Board Meetings are conducted according to Robert’s Rules of Order.
  4. Board Officers and/or committee chairpersons shall submit recommendations, suggestions, and reports to the President two weeks prior a Board Meeting.  Electronic reports will be filed in the TSRT Executive Office.

 

Section 3

  1. The President shall select date, time, and place of Board meetings. 
  2. The Executive Office Manager shall announce details of meeting to Executive Board Officers, requested committee chairpersons, and TSRT members two weeks prior to the meeting. 
  3. Officers and committee chairpersons shall notify the President and EOM of any changes and/or conflicts in their attendance.
  4. The President and/or EOM shall send the meeting agenda to Board officers and requested committee chairpersons two weeks prior to the Board meeting. 
  5. The Board shall present reports of their activities as outlined in the TSRT Guidebook.
  6. The Board and requested committee chairpersons shall send a copy of their reports to all board members two weeks prior to the Board Meeting.
  7. If a vote or decision is needed between board meetings, the request shall be sent to the President.  The President will respond within three business days to the person making the request and will decide the necessity for an immediate vote or place the item on the agenda of the next Board meeting.

 

Reimbursement and Expenses

 

Section 1: Requests for travel, miscellaneous expenses, or advance funds to Annual Meeting shall be presented to the Board Chair/President and submitted to the EOM for review. 

 

Section 2:  Travel and Hotel Expenses for TSRT Annual Meeting

  1. If the TSRT budget allows, TSRT Executive Board members’ travel and hotel expenses will have full or partial coverage while attending the Annual Meeting
  2. The EOM shall notify Executive Board members the details of travel and/or hotel arrangements made by TSRT.   If the arrival or departure times/dates of an Executive Board member differs from that assigned, the officer must notify the EOM immediately.

 

Section 3:  Supplies 

The Board and committee chairpersons are encouraged to use electronic communication as much as possible. The TSRT Electronic Logo will be emailed out to the Incoming Executive Board the week after TSRT Annual Meeting.  All correspondences that use this logo will be considered a live document and need to be submitted into the Executive Office for filing in Officer Folders.  

 

 

 

Executive Officers’ Duties and Meeting Schedule

 

Section 1:  Executive Officers

  1. Shall be active members of TSRT and ASRT.
  2. Shall attend the majority of the four Board Meetings held annually. 
  3. Shall assist the President with starting meetings on time, welcoming members/guests, and seeing that motions are passed correctly.
  4. Shall review and vote on issues presented by the President. 
  5. Shall have equal vote on all decisions. The President is a non-voting officer except in case of a tie.
  6. Shall control and make all decisions concerning TSRT funds, communication, business, and properties of TSRT.
  7. Shall employ a Certified Public Accountant to monitor the audit of the TSRT’s financial records and filing of the IRS Tax Forms.
  8. Shall promote TSRT and the profession.
  9. Shall evaluate contracts and establish deadline dates appropriate for the functions of TSRT.  Exception is EOM contract which is handled through the Board Chair with approval from the Executive Board.
  10. Shall review and approve all presidential appointments.
  11. Shall write articles for Tex Rays/Tex Point Newsletters as directed by the President.
  12. Shall help with orientation of new officers.
  13. The Executive Board may rescind, amend, or suspend Standing Rules by majority vote.
  14. The TSRT Executive Officers shall create four areas within Texas:  Northeast, Northwest, Southeast, and Southwest. Each area shall have an Area Counselor who shall be responsible for affiliate subordinates in their area.

 

Section 2:  Annual Meeting

  1. Shall review and approve Annual Meeting date, site, and establish appropriate deadlines.
  2. Shall attend the entirety of Annual Meeting, special meetings, luncheons/dinners, business meetings, and student events.   Shall assist the EOM and committees.
  3. Shall meet and greet TSRT members, guests, visitors, speakers, vendors, educators, and students. 
  4. Shall give lectures at Annual Meeting or seminars as requested.
  5. Shall review and update their lists of duties and timelines in this Guidebook and give to the Board Chair by Post Annual Meeting Board Meeting.

 

Section 3:  Committees

  1. The Board shall maintain or establish committees as deemed necessary to aid the TSRT in carrying on its activities.  
  2. The TSRT President shall seek committee chairs and volunteers from TSRT membership (except for the Education Alliance Chairperson, who is elected at Annual Meeting and the Nominating Committee, who is the Board Chair).
  3. President shall present committee nominations to the Executive Board at the Post Annual Meeting Board Meeting.  The Executive Board shall review and approve committee nominations.
  4. The President shall serve as Ex Officio member of all committees.
  5. The term for the chair and members of committees shall be one year.
  6. Shall see Standing Rules for duties and timelines of committees.

 

Section 4:  Election of Officers

  1. Upon receipt of slate of candidates the President-Elect shall coordinate with EOM the creation and distribution of election ballots to the membership.
  2. Shall be responsible for ballot tabulations and prepare a report for publication of the results by Winter Board Meeting.

 

 

Board Chair

 

Section 1:  Duties

  1. Shall preside in the absence of the President.
  2. Shall present Board Chair reports at all Board Meeting.
  3. Shall act as liaison with TSRT Affiliate Subordinates and promote TSRT to affiliate societies. Shall present current affiliation charters and new charter recommendations to the Executive Board.
  4. Shall call special meetings if requested by three Board Officers.
  5. Shall act as a guide to the Board and communicate new ideas and plans.
  6. Shall review all banking, finance, and budget statements prepared by the EOM.
  7. Shall review requests for travel, miscellaneous, and/or advance funds from Executive Board Members before seeking board approval.
  8. Shall serve as Alternate Delegate to the ASRT House of Delegates meeting.
  9. Shall be responsible for the Executive Office.  The EOM will report directly to the Board Chair.  Personnel issues will be addressed by the Board Chair.  The Board Chair will handled renewal of contract with the Executive Board approval.  The Board Chair is responsible for employee evaluations.

 

Section 2:  Chairperson of Nominating Committee.

  1. Shall coordinate with President-Elect and Nominating Committee members to seek Vice-Presidential nominations from area counselors, affiliate subordinates, TSRT website, and other electronic communications by Summer Board Meeting.
  2. Shall assist the President-Elect in sending qualifications and duties of Vice-President to nominees.  Shall present a slate of qualified candidates to the Board at Fall Board meeting.  
  3. Shall coordinate with EOM the creation and distribution of election ballots to the membership by Fall Board Meeting.
  4. Shall be responsible for ballot tabulations and prepare a report for publication of the results by Winter Board Meeting if issues arise during counting of electronic votes by the nominating committee.
  5. Shall send written notification along with Guidebook and bylaws to the new Vice-President upon tabulation of ballots.

 

Section 3:  Subordinate Liaison

  1. Shall encourage TSRT membership with affiliate subordinates and area leaders.
  1. Shall communicate with affiliate’s subordinates monthly or following Board Meetings regarding ASRT issues, educational activities, and TSRT updates.

  1. Shall update affiliates subordinates information on TSRT website and/or Tex-Rays.
  2. Shall identify ways TSRT can better serve the individuals in elected positions.
  3. Shall attend the affiliate’s subordinates meeting at Annual Meeting.

 

Section 4:  Timeline

Post Annual Meeting Board Meeting

  1. Shall oversee the change in authority and communicate current plans of TSRT from one chairman to another.
  2. Shall present affiliate subordinate reports including current affiliation charters and new charter recommendations.
  3. Complete ASRT paperwork as needed.

 

Summer Board Meeting

  1. Seek candidates for VP from presidents of affiliates subordinates and TSRT members.  Announce a slate if available.
  2. Prior to Fall Board Meeting and upon approval of the Board, coordinate with the Executive Office Manager for the distribution ballots to TSRT members.
  3. If available, announce preliminary updates of Chair Board review of TSRT bylaws, Guidebook and Standing Rules, Organizational Chart, and present updates to the Board.
  4. Review the EOM contract and draft renewal for signature if needed, with Executive Board approval.

 

Fall Board Meeting

  1. Shall present the slate of election nominees during the Fall Board Meeting
  2. Sign EOM contract along with President if needed

 

Winter Board Meeting

  1. Shall review TSRT’s previous annual budgets and present a proposed budget to the Board for review and vote for approval.
  2. Copy of the approved proposed budget shall be sent to the EOM for posting.  Electronic Open Forum dates will be posted above the proposed budget.

 

Pre-Annual Meeting Board Meeting

  1. Shall meet with Board to review and coordinate the two business meeting agendas.
  2. Shall review the schedule of Annual Meeting and help with any last minute adjustments.

 

Annual Meeting

  1. The Board Chair shall present the proposed budget to the membership at the Annual Meeting. 
  2. Upon membership approval, copies of the final budget shall be sent to the EOM/webmaster for viewing on the website.
  3. Shall present any resolutions and proposed bylaws changes to the membership. Upon membership approval, copies of the final bylaws shall be sent to the EOM or webmaster for viewing on the website.
  4. Give the Annual Meeting response to the host organization
  5. Prepare and give a “State of the Society” report (send a copy to EOM for viewing on the website).
  6. Be available to present awards, install officers, or serve as a spokesman for the Society as needed.
  7. Shall present memorial resolutions during the business meeting.
  1.  Membership in attendance at an Annual Meeting shall adopt Rules of Procedure.  These rules are only in effect for business sessions at that Annual Meeting.

  1. The annual report of the TSRT Executive Board shall be read at the Annual Meeting by the Board Chair or a TSRT Executive Officer.
  2. A complimentary list of attendees at the TSRT Annual Meeting shall be provided to paid sponsors/vendors upon request.
  3. Registration policies shall be determined by the Executive Office Manager with Board approval.
  4. Annual Meeting Rules of Procedure may be suspended by a majority vote.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

President

 

Section 1:  Duties

  1. Shall act as the spokesperson for TSRT.
  2. Shall serve as TSRT Affiliate Delegate to the ASRT House of Delegates annual Meeting.
  3. Shall present quarterly a President report at all Board Meetings and communicate new ideas and plans.
  4. Shall be responsible for communicating Board decisions to the membership. 
  5. Shall write and e-mail quarterly articles/letters to membership stating TSRT goals, changes, meeting/election timelines, legislative report, committee reports, ASRT news, and other news.

 

Section 2:  Board Meetings

  1. Shall select date, time, and location of Board meetings. 
  2. May call special meetings.
  3. Shall remain neutral while occupying the chair.  Should it be necessary to express a view on some issue, the President shall relinquish the chair to the Board Chair.
  4. Shall preside over TSRT meetings and coordinate with EOM to have copy of the current TSRT bylaws, Guidebook, gavel, and a current edition of Robert’s Rule of Order.
  5. Shall call special meeting when requested by three Executive Board Officers and/or three at-large members.
  6. Shall attend to matters that concerns state licensure.

 

Section 3: Committees

  1. Shall seek and present nominations for committees and make appointments as stated in the bylaws and Organizational Chart.
  2. Shall provide charges for all committees and these charges shall be the framework for fulfilling the annual stated goals.
  3. Shall serve as Ex-Officio member of all committees (except Nominating Committee).

 

Section 4:  Appointments

  1. President shall present all appointments to the Executive Board for approval.  

 

Section 5:  Timeline

  1. Shall coordinate with Board/EOM one month prior to board meetings the date, time, and location.  
  2. Shall coordinate with EOM that Executive Board Officers, Area Counselors, and needed Committee Chairpersons are notified of meeting date, time, and location.
  3. Shall coordinate membership and website meeting announcements with EOM.
  4. Shall seek, coordinate, and plan agenda items Executive Board two weeks prior to all meetings.
  5. Shall verify with EOM and Board Officers that reports and time-lines are on schedule.
  6. Shall prepare and distribute monthly/quarterly President’s report. (Message From The President)

 

Section 6:  Meetings

  1. Shall preside over meetings.
  2. Shall review with Executive Board and Committee Chairs timeline responsibilities for next board meeting.
  3. Shall give a President’s report.

 

 

 

 

 

 

 

President-Elect

 

Section 1:  Duties

  1. Shall serve as a TSRT Delegate to the ASRT House of Delegates annual meeting.
  2. Shall serve as member of the ODM Committee.
  3. Become familiar with all Society matters, Guidebooks, bylaws, membership, committee members, and duties of President.
  4. Shall assist President with recommendations and advice on committee nominations, timeline, and evaluations. Shall utilize this year in office as a year of preparation to assume the office of President.
  5. Identify ways TSRT can better serve the individuals in elected positions.
  6. Shall serve on committees as needed by the President and/or Board and be willing to serve at any capacity as needed by TSRT.
  1. Shall present quarterly President-Elect report of activities at all Board Meeting and communicate new ideas and plans.

 

Section 2:  Timeline

Post Annual Meeting Board Meeting

  1. Shall ask if Board Chair will need funding to attend ASRT House of Delegates annual Meeting as an Alternate Delegate.
  2. Shall make a motion that the ballots of the previous election be destroyed.

 

Summer Board Meeting: 

  1. Shall present ODM ideas for a membership campaign to the Board
  2. Shall assist EOM with distribute of information concerning membership drives

 

Fall Board Meeting and Winter Board Meeting: 

  1. Shall assist Vice President with student activities as needed.
  2. Shall study President’s actions and meeting protocols.
  3. Shall assist President as needed.

 

Pre-Annual Meeting and Annual Meeting

  1. Shall request President’s advice and prepare for Presidency.
  2. Shall contact affiliate subordinates and TSRT membership to seek candidates for TSRT committees. 
  3. Shall create a slate stating committee title and candidates names.
  4. Shall present slate to the Executive Board at the post meeting of the Annual Meeting for approval.
  5. Shall not appoint a chairman of Alliance Committee for Educators.
  6. Prepare to give incoming President’s message to members at the Annual Meeting.

 

 

 

 

 

 

 

 

 

 

 

 

 

Vice-President

 

Section 1:  Educator Activities

  1. Shall attend Alliance Committee for Educators meeting at the Annual Meeting.
  2. Shall send notices to Texas educators concerning TSRT and ASRT educator and student events.

 

Section 2:  Student Activities

  1. Shall seek financial sponsorship of student activities.
  2. Shall review, coordinate, and manage all student events at the Annual Meeting.
  3. Shall review and update TSRT Grants rules regulations, applications, and guidelines (distributed only if funds are available).

 

Section 3:  Student Competitions

  1. Shall review and update student competition rules and regulations by Summer Meeting.
  2. Competitions may include, but not limited to, Student iLead Competition, Award of Merit Competition, Scientific Display Competition, RAD Tees T-shirt Competition, and Student Bee.  
  3. Updated rules and regulations shall be approved by the Board prior to distribution.
  4. Shall encourage use of electronic distribution of rules and regulations, student applications, and judging.
  5. Shall verify, with EOM assistance, applicants’ TSRT membership and status in an accredited imaging or therapy program.
  6. Shall coordinate with the President the selection of judges for student competitions.
  7. Shall verify that students and judges follow competition rules and regulations.
  8. Shall notify President immediately if there are any questions regarding judging.
  9. Shall maintain records of 1st, 2nd, and 3rd place winners along with their city and school.   Records of winners will be announced at the Annual Meeting and on the website.
  10. Shall present to winners cash awards, ribbons, or certificates. 

 

Timeline

 

Section 1:  Post Annual Meeting Board Meeting

  1. Discuss notes with predecessor and offer/seek recommendations.
  2. Obtain copies of current rules/regulations of student competitions for prepare to review and update them by Summer Board Meeting.

 

Section 2:  Summer Board Meeting:

  1. Obtain names and e-mail addresses of Program Directors of accredited Texas programs in the Radiologic Sciences from ARRT and JRCERT Web-sites.
  2. Present draft of rules/regulations for student competitions for the next Annual Meeting - seek TSRT Board input, review, and approval.  Verify student application deadline date for competitions. 
  3. Prepare to distribute approved competition rules and regulations to affiliate/region presidents, EOM, web-master, Texas and nearby Radiology/Radiation Therapy Program Directors, membership, seminars, and Tex-Ray by first of September.  
  4. Use electronic communication for distributions and applications. 
  5. Seek sponsorship of student activities and cash awards.

 

Section 3:  Fall Board Meeting:

  1. Report on distribution of rules/regulations and any other pertinent information regarding competitions/Student Bee.
  2. Verify date and time of student activities on Annual Meeting schedule with EOM or Annual Meeting Coordinator.

 

Section 4: Winter Board Meeting

  1. Coordinate with EOM or Annual Meeting Coordinator the time and room assignment of student events. 
  2. Verify with EOM need for ribbons, cash, certificates, decorations, and other items for student events.
  3. Select coordinator(s) and or volunteers for the Student Bee (usually educators).  Verify Student Bee schedule on Annual Meeting program and has a room assignment.

 

Section 5:  After the Winter Board Meeting and Prior to Annual Meeting

  1. Verify that all student applications met application deadline date, and applicants are TSRT members and in accredited schools.  Any questions or concerns, notify the President immediately.
  2. If using e-mail for student applications, send a return e-mail that application was accepted or denied.
  3. Verify space is available for Scientific Display and Student iLead event in on Annual Meeting program with room assignment.
  4. Coordinate with President the judging of Award of Merit manuscripts.  Send (e-mail, etc.) manuscripts to judges with enough time to calculate the judge’s points prior to Annual Meeting.  Bring and display 1st, 2nd, and 3rd place manuscripts at Annual Meeting.
  5. Prepare a confidential numbered list (for Vice-President eyes only) of all student applicants’ names, titles of entries, cities, and name of Program Directors and schools.   Prepare name/school cards for all Scientific Displays and the 3 winning manuscripts.  A card to be placed after Scientific Display judging is complete. 
  6. Notify educators and students time and room assignment of student events prior to Annual Meeting.

 

Section 6:  Pre-Annual Meeting Board Meeting and Annual Meeting

  1. Shall mentor newly elected Vice-President during Pre-Annual Meeting and Annual Meeting concerning educator and student activities.
  2. Shall take notes, make suggestions, and ask questions to prepare for office.
  3.  

Section 7:  Competition Judges

  1. Judges of student competition are not allowed to know student’s name or school.   If a judge sees a student’s name/school anywhere on an entry, the entry is disqualified.
  2. Judges shall receive, at time of judging, a numbered list of entries with TITLES ONLY, rules and regulations of the competition, and judge’s scoring sheet. 
  3. Vice-President and/or President will seek judges from qualified membership, vendors, guests, and/or educators.

 

Section 8:  Annual Meeting

  1. Greet as many educators and students possible.
  2. Oversee that student activities are going as planned.
  3. Assist student and assign space for Scientific Displays.  Assign and place a number (as on VP list) in front of each display prior to judging. 
  4. Present the Award of Merit manuscripts - 1st, 2nd, and 3rd place winners - near Scientific Displays.
  5. After judging of Scientific Displays, calculate scores and obtain 1st, 2nd, and 3rd place ribbons from EOM.  Attach ribbons to winning displays and place name cards on all displays.
  6. After judging of Student Leadership, calculate the scores and obtain 1st, 2nd, and 3rd place ribbons from EOM. 
  7. Prepare a list of winning student competitors, their school, city, and Program Director.  Arrange the time and place with EOM and President for announcement of all winners and the presentation of ribbons, plaques, and/or cash awards.

 

Section 9:  Duties after Annual Meeting

  1. Coordinate thank you e-mails with new Vice-President and to send to all who assisted in the student events at the Annual Meeting including volunteers, judges, and student competitors.
  2. Prepare a list of student competitions, the winners, placements, winner’s schools and   Program Director, and submit to the Executive Board, EOM, and webmaster.  
  3. E-mail information to as many Texas educators and students possible.
  4. Give all necessary materials to the incoming Vice-President and assist the new officer in assuming the duties of this office.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Area Counselors

 

Section 1: Area Counselors

A.    Shall be appointed by the TSRT Executive Board by majority vote.

B.     Shall be non-voting members of the TSRT Executive Board.

C.     Shall be members of TSRT and ASRT.

D.    Shall serve on the TSRT Nominating Committee.

E.     Shall attend or send reports about their area to the TSRT President prior to a board meeting.

F.      Shall attend the TSRT Annual Meeting.

G.    Shall notify TSRT immediately if an affiliate subordinate in their area has disbanded.

H.    Area Counselors may appoint committees or additional staff (Area Counselor-Elects or Area Assistants) in their areas upon majority approval of the TSRT Board.

Executive Office Manager (EOM)

Section 1:  Qualifications
  1. Able to be Treasurer, Secretary, and Webmaster for TSRT. 
  2. Able to coordinate and maintain TSRT correspondence with Board Officers, affiliate subordinates, members, vendors, educators, students, and the public. 
  3. Able to coordinate, approve, and maintain all continuing education/CERTT records and TSRT publications.
  4. Able to manage and facilitate the TSRT Annual Meeting.
  5. Able to act as TSRT contact person with ASRT and fulfill charter/permit requirements between TSRT and ASRT.   
  6. Able to manage TSRT bank accounts, bookkeeping records, tax reports, minutes of TSRT meetings, e-mail accounts, and phone.
  7. Able to work with the Executive Board, ASRT, committee chairpersons, accountants, lawyers, bankers, and insurance agents.
  8. Able to give weekly/monthly/quarterly reports to the Board Chair the activities of the Executive Office.
  9. Able to maintain an electronic communication system such as a Runbox.
  10. Shall be in medical imaging or radiation therapy professional or a member of TSRT.

 

Section 2:  Job Description

  1. The position of Executive Office Manager is a full or part time, paid position as needed.   EOM general duties.
    1. Shall act under the immediate supervision of the Board Chair.
    2. Shall act as treasurer, deposit all monies, and send a copy of checks and deposit slips to the Accountant.
    3. Shall provide the Executive Board with bank account log on and passwords.
    4. Shall become acquainted with all functions of the Society.
    5. Shall maintain the Executive Board approved TSRT Guidebook with Organization Chart, Duties, and Timeline. 
    6. Shall assist the Board Chair, President-Elect and Nominating Committee in verifying TSRT membership and qualifications of nominated committee members and Executive officer candidates.
    7. Shall maintain the files as Historian of TSRT.
    8. Shall not disburse money above what is allocated in the budget without TSRT Executive Board. 
    9. Shall assist the bylaw, budget, and Guidebook Committee in an advisory position.
    10. Shall perform other duties as outlined in the Standing Rules or requested by the Board Chair.
    11. Shall answer all incoming calls to TSRT Executive Office.
    12. Shall give electronic reports to the Board Chair each month concerning income and expenditures.
    13. Shall obtain audit of the TSRT books shall be conducted by a CPA.  Final Budget for year shall be posted on the website.
    14. Shall provide the Executive Board a copy of CPA audit annually.

 

  1. EOM membership duties.
    1. Shall receive and process all new TSRT membership applications, verify fees, and status. 
    2. Shall prepare and distribute membership cards indicating duration of membership within two weeks of receiving application.
    3. Shall send dues renewal notices on a monthly basis, verify membership fees and status as received, and update all records. 
    4. Shall send second dues notice each month to all delinquent members.
    5. Shall maintain a current list of delinquent members to delete from eligibility to vote.
    6. Shall maintain a log of incoming membership applications, renewals and dues collected.
    7. Shall maintain a current contact (email or mailing) list of accredited schools in Radiologic Technology, Nuclear Medicine, Radiation Therapy, RA, MRI, and Sonography.
    8. Shall maintain all contact information for the Society including (but not limited to) a permanent mailing address, e-mail address, and phone numbers.

 

C.     EOM and Board Meetings

    1. Shall be defined by Robert’s Rule of Order, but may be modified by the Executive Board.
    2. Shall record, transcribe, and distribute to the Executive Board the minutes, motions, and actions of all TSRT meetings.  The Executive Board shall respond with any corrections within two (2) weeks of receiving minutes.
    3. Shall retain a copy of all meeting minutes and adopted motions or actions for a period of ten (10) years.
    4. Shall provide a financial report at each TSRT Executive Board Meeting.

 

  1. EOM as Annual Meeting Planner 
    1. Shall work with Executive Board concerning dates and location at least one year in advance. 
    2. Shall prepare contracts for meeting and exhibit rooms, insurance, hotel rooms, food and refreshments, and AV equipment,
    3. If necessary, shall travel to evaluate prospective sites.
    4. Shall oversee or work with the Annual Meeting Committee Chair and Education Committee to develop, publish, and post on the website the Annual Meeting Prospectus of speakers and lectures.
    5. Shall contact Executive Board and other funded persons concerning hotel reservations.
    6. Shall arrange all items needed for the registration desk.
    7. Shall purchase/provide name badges, badge holders, award ribbons, plaques, trophies, pens, TSRT bags, pins, gifts, office supplies, class attendance certificates as needed.
    8. Shall assign meeting rooms and create speaker schedule and room assignment.

 

  1. EOM and the TSRT Website
    1. Shall maintain a roster of the membership on the TSRT Website.
    2. Shall post proposed bylaws, budget, and Standing Rules one month prior to Annual Meeting.
    3. Shall post amended and membership approved bylaws, budget, and/or Standing Rules within one month after the Annual Meeting.
    4. Shall post Tex-Rays Newsletter when updated by the Executive Board.
    5. Shall post the TSRT Guidebook.

 

  1.  CERTT Duties
    1. Shall receive, process, and enter into database applications for CERTT approval.
    2. Shall prepare CERTT reports for each Board meeting.
    3. Upon approval, shall assign a CERTT ID number.

 

  1. EOM and Equipment owned by TSRT
    1. One (1) printer
    2. External hard drive
    3. TSRT Formal Gavel

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Standing Rules

 

 TSRT Executive board duties, President’s committee duties, voting procedures, policies, bylaws, budget, and other responsibilities are printed in the TSRT bylaws and TSRT Guidebook.

 

Committee Chair and Members Duties

  1. Committee Chair shall keep their committee members informed of all Executive Board communications and Board meetings. 
  2. Committee Chair shall present their committee’s electronic reports to the President or at appointed Board meetings.
  3. Shall serve for one year.

 

ASRT House of Delegate/Alternate Representatives

 

  1. Shall be the President and President-Elect

  2. Alternate Representatives are Board Chair, Vice-President, and Executive Office Manager

 

 

Annual Meeting Committee

  1.  Shall consist of the EOM, Board Chair, and Feature Radiology Program Faculty and Student Reps

  2. Shall serve for one year.

  3. Shall plan the Schedule of Events for the Annual Meeting.

  4. Shall assist with student activities as needed.

  5. Shall plan meal functions.

  6. Shall handle registration needs prior and during the event.

  7. Shall secure speakers for the event. TSRT Board Members will present presentations to cut cost of the meeting.

  8. Shall host the vendors/recruiters in the Vendor Expo Area.

 

Budget and Bylaw Committee

  1. Chair shall be the TSRT Board Chair.
  2. Members may include at-large appointments by the President, Board Officers, Executive Office Manager, and Past Presidents.
  3. Shall serve for one year.
  4. Shall see bylaws, Guidebook, and Standing Rules for duties and timeline.
  5. Shall keep all discussions within the committee confidential. 
  6. Shall assist and advise the Executive Board concerning Standing Rules of the budget, bylaws, and Guidebook Committee. 

 

Continuing Education for RTs in Texas (CERTT) Committee

  1. Chair shall be the Executive Office Manager or Vice-President.
  2. Members shall be the Vice-President and Area Counselors
  3. Shall serve for one year.
  4. Shall review and audit the request for approval forms submitted into the Executive Office for CERTT approval. 
  5. Shall work with the ASRT and ARRT RECEEM Committees on educational events effecting imaging professionals in Texas that hold a state license

 

Education Alliance

  1. Chair shall be elected by the members of the committee at the Annual Meeting.
  2. Members shall include the Vice-President and educators who attended the most recent ACE meeting at the Annual Meeting.
  3. Shall serve for one year.
  4. Shall seek volunteers for student events at the Annual Meeting.
  5. Shall make recommendations to the Executive Board concerning Standing Rules of the Alliance Committee for Educators.

 

Honors & Awards Committee

  1. Shall consist of five (5) committee members appointed by the President and approved by the Executive Board.

  2. TSRT President or Honors Committee may select the Chairman.

  3. Shall serve for one year.

  4. Shall seek candidates for the Edna M. Elliott Technologist Hall of Fame, and Sharon Coffey Educator of the Year starting six months prior to Annual Meeting.

  5. Shall seek nominees by publicizing honors criteria and/or nominating forms to TSRT sub-ordinates/affiliates, TSRT members, TSRT website, Texas Educators, Facebook, and other areas as needed.

  6. Shall keep all discussions within the committee confidential. 

  7. Chairman shall send names of candidates to the President by the Executive Board Fall Board meeting.

  8. Shall make recommendations to the Executive Board concerning the Standing Rules of the Honors Committee and Honors criteria.

  9. Shall be responsible for the TSRT Student Intern Program.  See the Student Intern Manual for guidelines related to this program.  Manual will be published on TSRT website

 

Executive Board Honor Duties

  1. Shall be able to add candidates to the Honors Committee slate.

  2. Shall make final approval of the two honors. 

  3. The honoree shall submit a manuscript of the lecture to the EOM for future publication.

  4. After Executive Board final selection, the President or Board Officer shall extend a formal invitation to the honorees.

  5. At the Annual Meeting, the Chairman or Executive Board Officer should recognize past honorees present.  Past honorees may serve as an Honor Guard.

  6. Chairman or Executive Board Officer shall introduce the honorees at the Annual Meeting and present honorees with a medallion, plaque, or certificate as per TSRT tradition.

  7. The Executive Board may choose not to select an honoree if criteria are not met.

     

     

    Legislative Committee

  1. Chair shall be the TSRT President-Elect or Board Chair.

  2. Members shall be appointed by the President and approved by the Executive Board.

  3. Shall serve for one year.

  4.  Shall assist and advise the Executive Board concerning professional affairs in the state and national legislatures. 

  5. May work with the TSRT Legislative Consultant and ASRT Grassroots Network. 

  6. Shall make recommendations to the Executive Board concerning Standing Rules of the Legislative Committee.

  7. Shall keep all discussions within the committee confidential. 

  8. Shall see Guidebook and bylaws for duties and timeline. 

     

    Nominating Committee

  1. Chair shall be the TSRT Board Chair.

  2. Members shall include Area Counselors and sub-ordinate/affiliate societies selected officers.

  3. Shall serve for one year.

  4. Shall make recommendations to the Executive Board concerning Standing Rules of the Nominating Committee.

  5. Shall see Guidebook and bylaws for duties and timeline. 

  6. Shall keep all discussions within the committee confidential. 

     

    Organizational, Development, and Marketing Committee (ODM)

  1. Members shall include the President, President-Elect, Board Chair, EOM, and two members appointed by the President and approved by the Executive Board.
  2. Shall serve for one year.
  3. ODM committee shall elect a chairman annually.
  4. Shall assist and advise the Executive Board of procedural changes involving day to day and future TSRT operations.
  5. Shall make recommendations and assist in promoting TSRT and seeking new members.
  6. Shall assist the President and EOM with publicity and media coverage of the Annual Meeting and all TSRT activities.
  7. Shall keep all discussions within the committee confidential. 
  8. Shall make recommendations to the Executive Board concerning Standing Rules of the ODM Committee.

 

Organization of Past Presidents

  1. Chairman shall be elected by the members.
  2. Members shall consist of Past Presidents of TSRT.
  3. Responsibilities shall be advisory. 
  4. Shall make recommendations to the Executive Board concerning Standing Rules of the Organization of Past Presidents.

 

Search Committee

  1. The Board Chair shall appoint a Search Committee with Executive Board approval to search and hire a contract employee when vacancy is present.
  2. Chairman of the committee may be appointed by the President or elected by committee members.
  3.  Shall seek and evaluate the qualifications of applicants.
  4. Shall submit a slate of candidates to the Executive Board.
  5. The Executive Board shall interview candidates and make a decision.
  6. The terms of the contract including salary, progress review(s) and benefits will be negotiated between the individual and the TSRT Board Chair.
  7. All contracted employees report directly to the TSRT Board Chair.
  8. Shall keep all discussions within the committee confidential. 
  9. Shall make recommendations to the Executive Board concerning Standing Rules of the Search Committee.  

 

Technology Committee

  1. Chair shall be the Executive Office Manager or the President Elect.
  2. Members appointed by the President and approved by the Executive Board.
  3. Shall serve for one year.
  4. Shall assist and advise the Executive Board in managing the TSRT website, Social Networks, e-mail, computer systems, educational programs, and Annual Meeting. 
  5. Shall make recommendations to the Executive Board concerning Standing Rules of the Technology Committee.
  6. Shall keep all discussions within the committee confidential. 
  7.  Shall see Guidebook and bylaws for duties and timeline

 

 

 

Adopted         1986 – Kay Nolen                 

Amended        1988 – Sharon Coffey                      

Amended        1989 – S. Kay Flood             

Amended        1990 – Donna Shepherd                  

Amended        1992 – Sue Leach                 

Amended        1994 – Maxine Bradley                    

Amended        1998 – Cissy Timms             

Amended        1999 – Scott Morren            

Amended        2000 – Cleveland Black

Amended        2003 – Lisa Guerrero

Amended        2005 – Jeniesa Johnson

Amended        2006 – Scott Morren

Amended        2007 – James Johnston

Amended        2008 – Stephanie Johnston

Amended        2009 – Cedric Jolivet

Amended        2010 – Charles Washington

Amended        2011 – Lois Lehman

Amended        2012 – Michael Hart

Amended        2013 – Lynette Watts

Amended        2014 – Chuck Merrifield

Amended        2015 – Kameka Rideaux

Amended        2016 – Tiffani Walker