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Budget Line Item Description
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Income

 

Affiliate Renewals - TSRT Affiliate Societies pay a $160 annual renewal fee

Annual Meeting - Yearly educational symposium


ASRT Programs - Funds being received from the ASRT Affiliate Development Programs


CERTT - Continuing Educational for Radiologic Technologist in Texas Approval Program


Donations - Private Individuals/Companies that make donations to the organization who do not want to be recognized

Loans - Private Individuals/Companies that make a loan to the organization to assist with the monthly expenses to run the organization. 


Membership  - Membership fees


 


Expenses - Annual Meeting


Advertising


Awards - Cash Prizes for Student Events


Bank Charges - Processing and Handling of Merchant Services for VISA, MasterCard, Discover, PayPal, Return Items and Regions Bank.  Refunds by credit card are included in this as well.


Delivery - Any services required to ship supplies to the event site location


Entertainment - Band or DJ


Event Insurance


Exhibit/Vendor Area - signage, table clothes, decorations


Gifts - Gifts for the host site, board, committee members


Hotel - Sleeping rooms for the board and officers


Meal Functions - Breakfast, Lunch, Dinner, Breaks, and Receptions


Meeting Space


Nametags


Partnership - If we partner with an affiliate subordinate the profit of the meeting is split by percentage


PayPal Fee - If we set up registration directly through PayPal there is a set up fee


Petty Cash - cash for registration area


Postage


Printing


Professional Services - cleaning crew, audiovisual department


Refunds - refund registrations that are paid by check.  All credit card refunds are included in bank charge section.


Registration Give Aways - bags, tshirts, pens, gift cards, etc.


Social Event/Tours


Speaker Expenses- Travel, hotel, mileage, meals


Supplies


Transportation Services - Taxi, vans, buses, rental cars


Trophies/Plaques - Student Events, Board Chair, President Pin


TSRT Percentage - Amount TSRT receives from partnership with an Affiliate Subordinate Partner


 


Expense - Executive Office


Accounting/CPA -  A certified public accountant is retained to oversee the operating budget of TSRT.  Quarterly reviews are conducted.  The yearly audit is performed on the account.  They also file our taxes and report to the IRS and ASRT for compliance requirements of a non-profit.


Advertising


ASRT Annual Meeting - TSRT sends to delegates to the ASRT Annual Meeting.


ASRT Auto Expenses - If a delegate for the ASRT Annual Meeting incures a rental car fee, taxi, or shuttle expense


ASRT RT in DC - If a delegate or affilate delegate represents TSRT at this ASRT sponsored event, ASRT will give the state society monies to help offset the expense if a written report is submitted in a timely manner.  The representative receives this reimbursement.


Bank Charges - Monthly bank charges from Merchant Services for VISA, MasterCard, Discover, PayPal and Regions Bank.  Refunds on Credit Cards and bounced checks are included in this as well. 


Bereavement - Fund to send flowers and cards to past board members and officers families that have died.


Cable/Internet - TSRT Executive Office


Donations


Executive Office Assistant Salary - We have two individuals that are PRN status to assist with the office when needed.  They are contracted at the state minimum wage rate.  They file their own fees with the IRS


Executive Office Manager Salary - We have a signed contract with EOM for $30,000 per year.  The Executive Office has a salary cap of $30,000 per year.


Equipment Purchased


Equipment Rental/Lease - copy machine


Gas - Gas for Executive Office and Board to travel to annual meeting, site locations visits, affiliate subordinate meetings for audits, bank, post office, etc.  It has been agreed on by the Board that they will receive either reimbursement for gas or mileage, whichever, is the cheapiest and best for society.  Mileage has its own seperate line.


Hotel - Sleeping rooms for board for quarterly meetings


Insurance - Professional liability/bond insurance

IRS Filing Penalty - This is the penalty for filing the IRS Tax Forms late due to TSRT not having funds available to pay the Accounting/CPA office for the work.  The Accounting/CPA office would not file until the service bill was paid. This is a line item for the 2014-2015 year only.


Legislation - This money is used for the retainment of a legislative consultant if needed during a legislative year.  This amount was set by membership when the legislative consultant contract was voided.  Membership requested that line item stay at a $1000.

Loan - This line is for private individuals/companies that loan TSRT operating money or cover cost for big items.  They allow TSRT to pay them back as money is allowed.  This is a line item for the 2014-2015 year.


Membership fees - ASRT fees, Annual Meeting Planner fees, Parlimentarian fees 


Mileage/Refueling - Board and Officer that use their cars for TSRT Business are eligible for reimbursement at current milage rates by the IRS.  This is due to them traveling to annual meeting, site locations visits, affiliate subordinate meetings for audits, bank, post office, etc.  It has been agreed on by the Board that they will receive either reimbursement for gas or mileage, whichever, is the cheapiest and best for society.  Gas has its own seperate line.


Officer Expenses - Board and Officer office supply expenses


Parking - Board and Officers fees that they pay for parking when attending required meetings on behalf of TSRT


Postage - Postage for the Day to Day operations of the organization


Printing - Printing for the Day to Day operations of the organization


Refunds - refund memberships and registration for webinars that are paid by check.  All credit card refunds are included in bank charge section.


Rent - office and storage space


Sponsorships


Supplies - Executive Office Supplies such as paper, pens, paperclips, envelopes, labels, ink, etc


Telephone


Website