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TSRT Bylaws and Standing Rules

ARTICLE 1:   NAME

 

The name of this society shall be the TEXAS SOCIETY OF RADIOLOGIC  TECHNOLOGISTS, INC. hereinafter referred to as the TSRT.

 

ARTICLE 2:  MISSION STATEMENT AND GOALS

 

SECTION 1: MISSION

The mission of TSRT shall be to advance the professions of radiation and imaging disciplines and specialties; to maintain high standards of education; to enhance the quality of patient care; and to further the welfare and socioeconomics of radiologic technologists.

 

SECTION 2: GOALS OF TSRT

A.        Shall meet several times a year to transact TSRT business, to promote scientific papers, displays, and educational opportunities, to discuss professional achievements and problems, and to encourage similar programs among organizations affiliated with or subordinate to TSRT.

B.        Shall publish and disseminate information pertinent to the TSRT and the profession.

C.       Shall assist in establishing and articulating high standards of education and training in diagnostic imaging and radiation therapy and to implement them through appropriate channels.

D.       Shall encourage research and/or programs designed to assure increasingly efficient imaging technology, therapy methodology, and patient care.

E.        Shall expand educational opportunities and to develop programs designed to broaden the scope of Radiologic sciences service.

F.        Shall advance policies concerning the professional status, legislative activity, and the welfare of its members.

G.       Shall cooperate with other organizations and agencies that support and encourage TSRT and whose policies do not conflict with TSRT.

 

ARTICLE 3:  CONFLICT OF INTEREST AND PROFESSIONAL ETHICS

 

A.        TSRT and Executive Board/staff names shall not be utilized in connection with a company or corporation except for the customary business of the TSRT.

 

B.        TSRT shall be committed to equal opportunity and non-discrimination in all programs and activities.  No one shall be denied opportunities or benefits on the basis of age, sex, color, race, creed, national origin, religious persuasion, marital status, sexual orientation, gender identity, military status, political belief or disability.

C.       Members shall follow the ethical standards as stated by the American Society of Radiologic Technologists (ASRT), American Registry of Radiologic Technologists (ARRT or their equivalent registries or certification agencies), and the Texas Medical Radiologic Technologist (MRT) Act. 

 

ARTICLE 4:  MEMBERSHIP AND MEMBERSHIP FEES   

 

SECTION 1:  MEMBERSHIP CLASSIFICATIONS

The TSRT Executive Board shall establish, change, and/or update membership classifications and fees as needed.   All candidates for membership, except for life and supportive members, shall submit their completed application form, required fees, and additional information to the TSRT Executive Office Manager (EOM).   These classifications may include, but not be limited to:

A.       Active Members

1.      Shall be radiologic technologists in good standing with the ARRT or diagnostic imaging professionals and radiation therapist professionals registered or certified by their equivalent agencies.

2.      Shall be MRTs with a general license.

3.      Shall have all the rights, privileges, and obligations of membership including the right to vote, debate, hold office, and serve as an ASRT delegate (upon ASRT approval).

B.       Associate Members

1.      Shall be persons with Texas Non Certified Technician (NCT) or Limited Medical Radiologic Technologist (LMRT) certificates or other persons who are interested in promoting the purposes and functions of TSRT.

2.      Shall be persons not eligible for active or student membership.

3.      Shall have the right, obligations and privileges of membership, except they may not vote, debate, hold office, or serve as an ASRT delegate.

C.       Student Members

1.       Shall be students enrolled in an accredited diagnostic imaging or radiation therapy programs that are recognized by ARRT or equivalent professional agencies. 

2.      Shall have the rights, obligations, and privileges of Active members including the right to vote and debate.

3.       Shall not hold office or serve as an ASRT delegate.

D.       Life Members

1.      Shall be active TSRT members who have rendered long and distinguished service to TSRT, its members, and/or the profession.

2.      Shall be selected by a unanimous vote of the TSRT Executive Board and become life-long Active members of TSRT.

3.      Shall not pay membership fees, but have all the rights, obligations, and privileges of Active members including the right to vote, debate, hold office, and serve as an ASRT delegate (upon ASRT approval).

E.        Supportive Members

1.      Shall be a person, group, company, or institution that has rendered long and distinguished service to TSRT, its members, and/or the profession.

2.      Shall be selected by unanimous vote of the TSRT Executive Board.

3.      Shall pay membership fees and have the rights, obligations, and privileges of an Associate member, except they may not vote, hold office, or be an ASRT delegate.

 

SECTION 2: MEMBERSHIP RESIGNATION

A.       A member may resign their TSRT membership by sending a written or electronic notice to the TSRT Executive Office

B.         A member who resigns may re-apply for membership by submitting their TSRT member application and membership fees to the EOM. 

 

SECTION 3:  LOSS OF MEMBERSHIP

A.       Active, Associate, Life, and Supportive members shall lose their TSRT membership if they are in violation of their professional registry (ARRT or equivalent) or license (MRT Act).

B.        Student membership will end upon conclusion or discontinuance of their education.

C.       A member at risk of losing their TSRT membership may request the opportunity to appear in person before the Executive Board, be represented by counsel, and to present their defense before action is taken.

 

SECTION 4:  REINSTATEMENT

After loss of membership, a member may seek reinstatement by meeting with the Executive Board at the next TSRT Executive Board meeting. 

A.       The Executive Board will decide to approve membership or uphold the loss of membership.

B.        The decision will be by majority vote of the Executive Board.

 

 

 

SECTION 5:  OVERDUE MEMBERSHIP FEES

A.       A member with overdue membership fees:

1.       Shall not be considered an active, associate,   supportive, or student member.

2.       Shall not be allowed to vote, hold office, or receive communications from the TSRT.

B.        A member with overdue membership fees may apply for membership by sending their completed TSRT membership application and required fees to the EOM.

 

ARTICLE 5:  TSRT EXECUTIVE BOARD

 

The TSRT Executive Board shall include the Board Officers, Executive Office Manager (EOM), and Area Counselors

Voting Executive Officers:  Board Chair, President, President-Elect, and Vice-President

Non-voting Board Members:  Area Counselors and EOM.

 

SECTION 1: ELECTION OF EXECUTIVE OFFICER

The membership shall elect a Vice President annually. 

 

SECTION 2: QUALIFICATIONS OF AN EXECUTIVE OFFICER

A.       Shall be a voting member of the ASRT.

B.        Shall be a TSRT active member for one year.

C.       Shall be a radiologic technologist in good standing with the ARRT or a diagnostic imaging/radiation therapy professional registered/certified by their equivalent agencies.

D.       Shall hold a MRT general license.

E.        Shall have served on a TSRT committee or as an Area Counselor, Sub-ordinate officer, or Area Society officer for at least one term.

 

SECTION 3:  TERMS OF EXECUTIVE OFFICER AND AREA COUNSELORS

A.       The elected Vice President shall serve four (4) one year terms of office.

1.      First term as Vice President.

2.      Second term as President Elect. 

3.      Third term as President.

4.      Fourth term as Board Chair.

B.        Succession of Officers:  Following the installation of Executive Officers at the Annual Meeting, the Vice-president will become President Elect, President-Elect will become President, and President will become Board Chair. 

C.       Executive Officers may be re-nominated and/or re-elected.

D.       The TSRT Executive Board, by unanimous vote, may add an additional officer.

E.        Area Counselor term is one year.

 

SECTION 4:  VACANCY OF EXECUTIVE OFFICER

A.       Vacancy of Vice President or Board Chair:  The Executive Board shall review qualified candidates and appoint a new officer by unanimous vote. 

B.        Vacancy of President shall be filled by the President Elect.

1.      Vice President shall become President Elect.

2.      The Executive Board shall review qualified candidates and appointed a new Vice President by unanimous vote.

C.       Simultaneous President and President-Elect vacancies: Board Chair will assume duties of the President, seek qualified candidates, and the Board shall appoint a new President and President Elect by unanimous vote.

 

SECTION 5:  DUTIES OF EXECUTIVE OFFICERS

Board Chair

A.        Shall serve as an Alternate Delegate to the ASRT House of Delegates (HOD) meeting.

B.         Shall serve as chairperson of Nominating Committee.

C.       Shall serve as the Affiliate Society Liaison.

D.       Shall preside over meetings in the temporary absence of the President.

E.        Shall review current bylaws, prepare bylaw proposals if needed, and seek Executive Board approval of proposals at Winter Meeting.

1.      Shall post Executive Board approved bylaw proposals on Web-site thirty (30) days prior to Annual Meeting.

2.      Shall present bylaw proposals to the membership at Annual Meeting and seek membership approval.

3.      Shall post membership approved bylaws on Web-site by thirty (30) days after Annual Meeting.

F.        Shall review current annual budget, propose a next year’s annual budget, and seek Executive Board approval of proposed budget at Winter Board meeting.

1.       Shall post Executive Board approve annual budget on Web site thirty (30) days prior to Annual Meeting.

2.      Shall present new budget proposal to the membership at Annual Meeting and seek membership approval.

3.      Shall post membership approved budget on Web-site by thirty (30) days after Annual Meeting.

G.       Perform other duties as outlined in the Standing Rules.

 

President

A.       Shall preside over all TSRT Board meetings, Annual Meeting, and may call additional meetings as needed.

B.        Shall appoint, with TSRT Executive Board approval…

1.      Committee members and chairpersons.

2.      The Annual Meeting Parliamentarian.

3.      TEX-RAYS Editor and Editorial Staff.

C.       Shall set time, date, and location of TSRT Board meetings.

D.       Shall serve as liaison to ASRT.

E.         Shall serve as TSRT Affiliate Delegate to the ASRT House of Delegates annual meeting.

F.        Shall attend to the matters concerning state licensure.

G.       Shall serve as Ex Officio member of all committees; except the Nominating Committee.

H.       Shall perform other duties as outlined in the Standing Rules.

 

President-Elect

A.       Shall serve as TSRT Affiliate Delegate to the ASRT House of Delegate annual meeting.

B.        Shall serve on the Organizational Development and Marketing Committee.

C.       Shall serve on the Budget Committee.

D.       Shall perform other duties as outlined in the Standing Rules.

 

Vice President

A.       Shall serve as Student Affairs Committee Chairman.

B.        Shall serve as coordinator of all student competitions/events at the Annual Meeting.

C.       Shall serve on the Continuing Education for Radiologic Technologist in Texas (CERTT) Committee.

D.       Shall serve as liaison with the Alliance Committee for Educators.

E.        Shall perform other duties as outlined in the Standing Rules.

 

Executive Office Manager

A.       Shall be appointed by the TSRT Board.

B.        Shall take directives from the President.

C.       Shall serve as Treasurer and Secretary for the TSRT Board.

D.       Shall be a non-voting member of the TSRT Board.

E.        Shall serve as liaison to the Alliance Committee for Educators.

F.        Shall serve as chairman of the CERTT Committee.

G.       Shall perform other duties as outlined in the Standing Rules.

 

SECTION 6:   REMOVAL OF AN EXECUTIVE BOARD OFFICER

A.       An Executive Officer may be removed if they no longer meet qualifications as stated above.  This may include…

1.      Revocation, ineligibility, or suspension from ASRT, MRT, ARRT (or equivalent) agencies.

2.      Failure to attend two concurrent Executive Board meetings.

3.      Failure to perform duties of their office by the designated time-line.

4.      Conduct detrimental to TSRT.

B.        President shall notify the removed Executive Officer by mail or electronic mail of the situation.

C.       An Executive Officer at risk of losing their TSRT position may request the opportunity to appear in person before the Executive Board, be represented by counsel, and to present their defense before action is taken

D.       Removal of an Executive Officer shall be by unanimous vote of the remaining Executive Board.

E.        The Executive Board shall seek a qualified replacement when needed.

 

ARTICLE 6:  SUB-ORDINATE SOCIETIES

 

SECTION 1: AFFILIATE SUBORDINATES

A.       Radiology, therapy, or imaging professionals (minimum of four) seeking to create an affiliate subordinate society shall submit a written/electronic notice to the TSRT EOM, submit bylaws, develop an annual budget, and seek to become compliant with ASRT.

1.      The TSRT Executive Officers/EOM shall review submitted bylaws and check for conflicts with current TSRT/ASRT bylaws.

2.      Upon TSRT Executive Board approval, a charter will be issued to the affiliate society.

3.      The affiliate subordinate society shall establish, by majority vote at a regular meeting, such voting procedures that best meets the needs of the society and are applicable to the business conducted.

4.      TSRT shall notify ASRT of the formation of new affiliate subordinate society.

B.        The affiliate subordinate society shall maintain a charter, income tax forms, bylaws, and operations within the bounds, guidance, rulings, and operation of TSRT and ASRT.

1.        If an affiliate subordinate society chooses to send a disband notice to the TSRT EOM or if its charter is revoked by TSRT or ASRT, the affiliate society shall send to TSRT 1)  its charter, 2) last four years of Continuing Education (CE) paperwork, 3) minutes of meetings, and 4) all remaining funds and accounts.

2.       An affiliate subordinate society may choose at any time to be non-compliant with ASRT and become an area society by notifying the TSRT Executive Board.

C.       Upon receiving a TSRT charter, an affiliate subordinate society Board shall be established by a vote of its membership in accordance with its by-laws and shall include a President and at least three other officers: President-Elect, Vice-President(s), Secretary, Treasurer, and/or other officers as needed.

1.       Affiliate subordinate officers shall be members of the society, TSRT, and ASRT.

2.       The President or appointed designee shall serve on the TSRT Nominating committee and attend the TSRT Annual Meeting. 

D.       The affiliate subordinate society shall state the amount and method of payment of membership fees as determined by its by-laws.  The affiliate subordinate society…

1.      Shall promote membership in TSRT, ASRT, and other professional organizations.

2.      Shall control and keep records of its funding and treasury.

3.      Shall hold a minimum of one meeting per year with a quorum as established by its by-laws.

E.        TSRT shall not be responsible for any debts or statements made by an affiliate subordinate society.

 

SECTION 2: AREA COUNSELORS AND AREA SOCIETIES

Area Counselors

A.       The TSRT Executive Board shall create four areas within Texas:  North East, North West, South East, and South West.

B.        Each area shall have an Area Counselor who shall be responsible for societies within their area.

C.       Area Counselors

1.      Shall be elected by TSRT members in that area or appointed by the TSRT Executive Officers by majority vote.

2.      Shall be non-voting members of the TSRT Executive Board.

3.      Shall be members of TSRT and ASRT.

4.      Shall serve on the TSRT Nomination Committee.

5.      Shall attend or send reports about their area to the TSRT President prior to a TSRT Board meeting.

6.      Shall attend the TSRT Annual Meeting.

7.      Shall notified TSRT immediately if an area society in their area has disbanded.

D.       Area Counselors may appoint committees or additional staff (Area Counselor-Elects or Area Assistants) in their areas upon majority approval of the TSRT Board.

 

Area Societies and Area Officers

A.       Radiologic Technologists, therapy, or imaging professionals (minimum of four) seeking to create an area society, shall submit a written/electronic notice to the TSRT EOM.

B.        If the society chooses not to become a sub-ordinate society, they may unite with TSRT.

1.       The area society shall write their bylaws and submit them to TSRT.  The TSRT Executive Board shall review the bylaws and check for conflicts with the TSRT/ASRT bylaws.

2.       Upon majority approval of the TSRT Executive Board, an area society permit will be issued.

3.       The TSRT Executive Board shall re-issue the area society’s permit annually after they meet TSRT’s qualifications.

4.      The TSRT Board will revoke the area society’s permit if the area society votes to disband or does not meet TSRT qualifications. 

5.      The area society permit shall be returned to the TSRT with a written letter by the Area Counselor.

C.       The area society President or appointed designee shall serve on the TSRT Nomination Committee and attend the TSRT Annual Meeting.

D.       TSRT Area Societies…

1.       Shall promote membership in TSRT, ASRT, and other radiological science and imaging professional organizations.

2.      Shall operate their treasury through the TSRT EOM.  Debts created without the prior written approval of the TSRT Board or EOM shall not be the responsibility of TSRT. 

3.      Shall elect area society officers by vote of their membership in accordance with its bylaws.

4.      Shall hold a minimum of one meeting per year.  A quorum for these meetings shall be established by the area society’s bylaws.

5.      Shall operate within the bounds, guidance and rulings of TSRT. 

E.        TSRT shall not be responsible for any statements made by area societies without prior written approval of the TSRT Executive Board. 

 

ARTICLE 7: NOMINATIONS AND ELECTIONS

 

SECTION 1:  NOMINATING COMMITTEE

A.       Shall consist of…

1.      TSRT Board Chair as Chairman.

2.      Affiliate sub-ordinate and area society’s presidents.

3.      Other committee members as appointed by the Board Chair and approved by the Board.

B.        Shall follow time-line as state in Standing Rules when sending out a call for candidates for VP and posting notices on the TSRT website.

1.      Shall instruct potential candidates to review the TSRT Guide Book, bylaws, Standing Rules, and other information as posted on the website.

2.      Shall verify the qualifications of the candidates.

3.      Shall interview the candidates and verify their willingness to serve as Vice President and succeeding terms.

4.      Shall verify a candidate will not hold two Executive Officer’s positions in the current year.

5.      Shall submit a slate of qualified candidates to the Board as directed by the President.

 

SECTION 2:  TSRT EXECUTIVE BOARD AND ELECTIONS

A.       The TSRT Executive Board shall approve the slate of VP candidates and designate the Board Chair or EOM to create an election ballot.  The TSRT Executive Board…

1.       Shall post on the website the notice of the election and candidate statements.

2.       Shall establish start/end election dates and distribute the VP election ballot to the membership.

3.      Shall determine how the membership will cast their votes; either by mail, electronically, or by other methods.

4.      Shall determine how the votes will be counted; either by the Nominating Committee, two Board Officers, EOM and one Board Officer, or by an outside agency.

5.      Shall break a tie vote on the ballot by vote of the membership on the floor during the Annual Meeting.

6.      Shall verify and document the results of the election at the next Board Meeting.

B.        The President shall notify the candidates the results of the election prior to the Annual Meeting.

C.       TSRT Executive Board shall establish a method to destroy final ballots after Annual Meeting.

 

ARTICLE 8:  MEETINGS

 

SECTION 1:  ANNUAL MEETING

A.       The Executive Board shall determine the date and location of the Annual Meeting.

B.        In the event of an emergency, the Executive Board (by majority vote) may postpone or cancel the Annual Meeting.

 

SECTION 2:  BUSINESS MEETING(S)

A.       A quorum is established at a TSRT business meeting(s) when fifty (50) voting TSRT members (registered at the meeting) and two Board Officers are present.

B.        TSRT voting members may cast their votes during business meeting(s) per Robert’s Rules of Order. 

C.       TSRT voting members may only cast one vote per each call for votes.

D.       There shall be no voting by proxy.

 

SECTION 3:  SPECIAL MEETING(S)

A.       The President or three TSRT active members may request a special meeting. 

1.      TSRT members shall submit their request in writing to the EOM or an Executive Officer.

2.      The Executive Board will select the date, time, and location of the special meeting by majority vote of the Executive Officers.

3.       The date, time, location, and agenda of the special meeting shall be posted on the TSRT website at least fifteen (15) days prior to the meeting.

B.        No essential business other than that specified shall be transacted during the special meeting.

 

ARTICLE 9:  TSRT AFFILIATE DELEGATES AND THE ASRT HOUSE OF DELEGATES

 

SECTION 1: TSRT AFFILIATE DELEGATES TO ASRT HOUSE OF DELEGATES MEETING

The President and EOM shall submit to ASRT the names of the two TSRT affiliate delegates and alternate delegate.

A.       The President and President-Elect should serve as TSRT affiliate delegates at the annual ASRT House of Delegates meeting.  TSRT affiliate delegates…

1.      Shall meet ASRT’s affiliate delegate criteria.

2.      Shall complete and submit affiliate delegate information when requested by ASRT. 

3.      Shall be voting members of ASRT and TSRT for a minimum of two years.

4.       Shall notify the Board and ASRT immediately if unable to attend the HOD meeting.

5.      May serve concurrently on other national certification or accreditation agencies.

B.        The Board Chair will serve as alternate affiliate delegate and attend the HOD meeting in event the President or President Elect are unable to serve.

C.       A TSRT affiliate delegate may be removed from the position for dereliction of duty or conduct detrimental to the ASRT or TSRT.  The Affiliate Delegate at risk of losing his/her position may request the opportunity to appear in person before the Executive Board, be represented by counsel, and to present their defense before action is taken.

D.       The Board, by majority vote, may remove and/or appoint another officer or TSRT committee member to serve as affiliate delegate or alternate delegate.

 

SECTION 2:  RESPONSIBILITIES

TSRT affiliate delegates…

A.       Shall attend meetings, vote, submit reports, follow ASRT bylaws/directives, and perform other duties as mandated in the ASRT Delegate Handbook.

B.        Shall serve in the best interest of TSRT, ASRT and the profession. 

C.       If at the HOD meeting a TSRT affiliate delegate cannot serve, they shall notify ASRT and the Speaker of the House immediately. ASRT will determine if the TSRT alternate delegate may be seated.

 

 

ARTICLE 10:  COMMITTEES

 

A.       The Executive Board shall establish committees as deemed necessary for the business of TSRT. 

1.      Committees shall be responsible to the Executive Board.

2.      The President shall serve as Ex Officio member of all committees, except the Nominating Committee.

3.      Committee chairpersons and members shall be appointed by the President and approved by the Executive Board. 

B.        The Alliance Committee for Educators shall elect their chairperson at the Annual Meeting.

C.       The Organization of Past Presidents shall elect their chairperson as needed.

D.        In the event of a committee vacancy, the President (with Executive Board approval) shall appoint a replacement.

E.        In the event of a vacancy of the Nominating Committee, the Board Chair (with Executive Board approval) shall appoint a replacement.

F.        The term for the Committees shall be one year. 

 

ARTICLE 11:  PARLIAMENTARY PROCEDURE

 

TSRT meetings shall follow the current Robert’s Rules of Order Newly Revised.

 

ARTICLE 12:  REVISIONS AND AMENDMENTS TO THE BY-LAWS

 

A.       TSRT Board Chair shall submit proposed revisions/amendments of TSRT bylaws to the Executive Board and seek approval by the Executive Board at least six weeks prior to the Annual Meeting.

B.        The proposed revisions/amendments (upon Board approval) shall be posted in TEX-RAYS, posted on the TSRT website, or mailed to the membership at least thirty (30) days prior to the Annual Meeting.

C.       The proposed bylaw revisions/amendments shall be presented to the membership by the Board Chair/designee at the Annual Meeting. 

D.       Upon closure of discussion, the membership in attendance shall vote on approving the proposed revisions or amendments. 

E.        Approval of the proposed revisions/amendments shall be by two-thirds (2/3) vote of members in attendance.

F.        Bylaws may be revised-amended in less than thirty (30) days by unanimous approval of the Board, five day notice to membership, and four/fifths (4/5) approval of membership votes submitted by e-mail, electronically, or mail.

 

ARTICLE 13:  INDEMNIFICATION

 

A.       TSRT officers, EOM, employee, delegate or representative of the TSRT shall be indemnified by the TSRT against all expenses and liabilities, including attorney’s fees, in connection with any threatened, pending or completed proceeding in which the above named individual is involved by reason of his being or having been an officer, EOM, delegate or representative of the TSRT if the above named individual acted in good faith and within the scope of the above named individual’s authority and in a manner reasonably believed to be not opposed to the best interests of the TSRT. 

B.        In no event shall indemnification be paid to or on behalf of any above-named individual going beyond or acting beyond the powers granted by authority of this organization or bylaw. 

C.       The foregoing right of indemnification shall be in addition to, and not exclusive of, all other rights to which such officer, director, employee, delegate or representative may be entitled.

 

ARTICLE 14:   DISSOLUTION

 

In the event of dissolution or final liquidation of the TSRT, all of its assets remaining, after payment of its obligation shall have been made or provided for, shall be distributed to and among such corporations, foundations, or other organizations organized and operated exclusively for scientific and educational purposes, consistent with those of the TSRT, as designated by the TSRT Executive Board.

 

Adopted 1986                         Amended 2001

Amended 1988                        Amended 2002

Amended 1989                        Amended 2003

Amended 1990                        Amended 2005

Amended 1991                        Amended 2006

Amended 1992                        Amended 2007

Amended 1993                        Amended 2008

Amended 1994                        Amended 2009

Amended 1996                        Amended 2010

Amended 1997                       Amended 2011

Amended 1998                        Amended 2012

Amended 1999

Amended 2000

STANDING RULES

 

TEXAS SOCIETY OF RADIOLOGIC TECHNOLOGISTS, INC.

 

I.                    Annual Meeting

A.                 At each Annual Meeting, the membership in attendance shall adopt Rules of

C.                 Procedure which are temporary and only in effect for business sessions at that Annual Meeting.

D.                 The annual report of the TSRT Board shall be read at the Annual Meeting by

E.                  the Board Chairman.

F.                  A complimentary list of attendees at the TSRT Annual Meeting shall be provided to the sponsors/vendors upon request.

G.                 Registration policies are determined by the Executive Office Manager with Board approval.

 

II.                 Board Meetings

A.                 TSRT Board members shall receive travel and hotel reimbursement to the Annual Meeting and all TSRT Board meetings.

B.                 All officers must attend every Board meeting in its entirety and present a report regarding their activities as outlined in these standing rules.  Each officer shall complete a self-evaluation prior to the Summer and Winter Board meetings.

C.                 Preceding each Board meeting, each officer and standing committee chairperson will receive an agenda from the President outlining the subjects for discussion and presentation at this meeting.  Everyone should bring this agenda to the Board meeting.

D.                 Preceding each Board meeting, officers shall also receive notification of hotel room assignments from the Executive Office Manager.  If arrival or departure dates differ from that assigned (by room reservations), the officer must notify the Executive Office Manager of the changes as soon as possible.

E.                  At least three weeks (21 days) prior to each Board meeting, the TSRT Board and standing committee chairmen should mail a copy of their board report to all Board members and the Executive Office Manager.

F.                  Anyone chairing a committee is responsible for informing their committee members of all Board meetings.  In addition, these chairmen are responsible for either having their committee members’ reports available or incorporated into their Board report for presentation at Board meetings.

G.                 For the Winter Board meeting, those to attend are asked to keep the assigned weekend and the following weekend open in case weather conditions force a postponement of the meeting.

 

III.               Voting Procedures

A.                 Annual Meeting Rules of Procedure may be suspended by a majority vote.

B.                 Standing Rules:

1.                  May be adopted by a majority vote.

2.                  May be suspended by a majority vote without notice.

3.                  May be amended or rescinded by a two-thirds (2/3) vote without notice.

4.                  May, with notice, be amended or rescinded by a majority vote.

C.                 Life Member or Supportive Member

1.                  The entire Board must review nominations for Life Member and Supportive Member.

2.                  The vote must be in unanimous favor of the member.

3.                  The vote shall be taken by ballot of the entire Board.

 

IV.              Communications

A.                 Between Board Meetings, all pertinent correspondence should be copied to the Board, relevant committee chairmen, and the Executive Office Manager.

B.                 TSRT letterhead is to be used for TSRT purposes only and may not be used for personal correspondence.  Review each letter written on TSRT letterhead for clarification of communication, grammatical errors, and spelling.

C.                 All Board requests for decisions to be made between Board meetings shall be forwarded to the President.  The President will immediately respond to the person making the request and will entertain the necessity for a vote by mail or to review during the upcoming Board meeting and place on the agenda.

D.                 At no time should individual opinions be expressed on behalf of the Board.

E.                  TSRT motions and minutes of each TSRT Board meeting may be distributed to the membership after they have been approved by the Board or a committee appointed by the President for that purpose.

F.                  TSRT Board meeting motions and minutes shall not be distributed to non-TSRT members.

G.                 Requests for a copy of the minutes shall be forwarded to the Executive Office Manager.

 

V.                 ASRT Annual Meeting Delegates and Alternate Delegate

A.                 Expense Reimbursement:

1.                  Sixty-six percent of expenses shall be reimbursed by ASRT according to their calculations of estimated cost of the meeting. TSRT shall reimburse the primary delegates the remaining 33% of actual or ASRT estimated cost which ever is less, and meals not to exceed $25.00 per day.

2.                  Failure to attend ALL ASRT required sessions for delegate reimbursement shall result in the forfeiture of TSRT reimbursement for incurred costs except in the case of death, serious illness, or other reasons acceptable to the Board. Failure to attend all required sessions will likely result in forfeiture of all ASRT reimbursement as well.

3.                  TSRT shall fund actual cost for the alternate delegate (Board Chairperson) to attend the ASRT annual meeting. The alternate delegate must attend all ASRT required sessions for delegate reimbursement or forfeit all reimbursement.

B.                 Duties of the Delegates

1.                  Attend all ASRT business sessions.  Failure to attend all ASRT Business Sessions will result in loss of funding.

2.                  Promote issues and resolutions as directed by the TSRT Board and its membership.

 

VI.              Appointments

A.                 By the TSRT Board

1.                  Annual Meeting Staff

2.                  Life and Supportive members by nomination and approval

B.                 By the President with Board Approval

1.                  Special Committees

2.                  Annual Meeting Staff

3.                  Committee Chair replacements

4.                  Parliamentarian

5.                  Wade L. Hoots Lecture Series Committee

a.                   Five (5) members – two (2) year terms - Three (3) members appointed odd years

b.                  Two (2) members appointed even years - Elect their chair

c.                   Selection of lecturer to be done six (6) months prior to the

6.                  Professional Affairs Liaison (two 2 year appointments)

C.                 By the President without Board Approval for Annual Meeting

1.                  Sergeant-at-Arms (1)

2.                  Head Teller (1)

3.                  Tellers (2)

4.                  Award of Merit Judges (3)

5.                  Scientific Exhibit Awards Judges (3)

6.                  Leadership Competition Judges (3)

7.                  Annual Meeting Minutes Committee

IV.              Contracts

A.                 Executive Office Manager

1.                  Contract

a.                   Shall be for one (1) year to be renewed at the discretion of the Board

b.                  Salary will be negotiated

c.                   May be renegotiated at any time.

2.                  Responsibilities

a.                   Give notice of meeting of the TSRT Board and arranges necessary facilities for holding the meetings.

b.                  Plans, organizes, and recommends meeting sites to the Board.

c.                   Plans, organizes, and conducts the Annual Meeting

d.                  Work with meeting site personnel

e.                   Work with Education coordinators to organize educational program

f.                    Prepare for the needs of the speakers

g.                   Work with local affiliate chairs

h.                   Work with company representatives

i.                     Oversee exhibits

j.                    Solicit donations

k.                  Prepare for the needs of the exhibitors

l.                     Mail Annual Meeting prospectus to include five (5) surrounding states and Texas Radiologic Society.

m.                 Responsible for establishing credentials of attendees at the Annual Meeting

n.                   Bring the TSRT computer to the Annual Meeting

o.                  Serves as Protocol Chairman.

p.                  Serves on ODM Committee.

q.                  Maintains a detailed list of duties and time-line (in Guidebook).

r.                    Maintains a permanent post office address for TSRT

s.                   Process membership applications

t.                    Keep membership files current and send out renewal notices.

u.                   Provide mailing labels to TSRT Affiliates and sponsors upon request and other  acceptable organizations at a designated cost

v.                   Serve on CERTT Committee, non-voting

w.                 Serve on Budget Committee, non-voting

x.                   Maintain and provide public service announcements (PSAs) for use by the membership.

y.                   Maintain a subscription to Health Care Advocates and send copies to all TSRT Board Members.

z.                   Process all CERTT Request for Approval Forms (RAF)

aa.               Process all CERTT Applications and Renewals

bb.              Send all CERTT Attendance Verification Sheets (AVS) and RAFs to the sponsoring organization.

cc.               Annual Meeting  Staff

dd.              Annual Meeting Registration

ee.               Local Affiliate Chairmen

ff.                  TSRT Board

gg.               Membership

hh.               TSRT Executive Committee and Staff

ii.                   Maintains prompt communication with membership and TSRT Board

B.                 R.T. Image (If Available per Vendor)

1.                  Contract:  Annually from October 1 to September 30

2.                  R.T. Image Responsibilities

a.                   Pay royalties of 5% of gross revenues received from Texas Health care institutions

b.                  After the first year, payments are due quarterly

c.                   Promote the profession of Radiologic technology

d.                  Help to strengthen the membership of the TSRT

3.                  TSRT Responsibilities:

a.                   Provide Advance with mailing list

b.                  Allow the use of the TSRT’s name in Advance

c.                   Promote and support the use of Advance

d.                  Not to compete directly or indirectly with Advance in the publication of another professional trade publication

C.                 Legislative Consultant

1.                  Contract:  Shall be one (1) year at $30,000 per year.  No expenses will be paid.

 

2.                  Responsibilities:

a.                   Identify and monitor legislation impacting the TSRT

b.                  Transmit copies of relevant legislation to representatives of the TSRT

c.                   Represent the TSRT at political functions

d.                  Work with other agencies listed in the Act to mandate compliance with continuing education requirements.

e.                   Provide assistance and support if the TSRT needs to amend the act.

f.                    Work with the TSRT on long range planning to project goals to improve the existing Act.

g.                   Provide TSRT  Board with quarterly written report of all activities.

3.      Works with:

a.                   TSRT Board and Officers

b.                  Professional Affairs Liaison

 

VII.            Audits.  The audit of the TSRT books shall be printed annually in TEX-RAYS.

 

VIII.         Reimbursement

A.                 At each Board meeting, the Board and committee chairs required to be at specific meetings, and persons attending by special invitation of the Board should submit a statement of expenses incurred to the Board Chairman on expense forms which may be obtained from the Executive Office Manager.

B.                 Receipts must accompany expense forms.

C.                 The expenses which are reimbursable to those persons listed above for attending a Board meeting are hotel (room and tax only) and travel if the distance traveled exceeds fifty (50) miles at thirty-six ($0.36) cents per mile or coach air flight (whichever is least expensive).  All other expenses are the responsibility of the individual.

D.                 All persons wishing to be reimbursed must attend the Board meeting in its entirety.

E.                  To be reimbursed for miscellaneous supplies such as postage, copying, special projects, etc., a TSRT Reimbursement form with receipts attached must be submitted to the Board Chairman who then forwards it to the Executive Office Manager.

F.                  A request for advance funds should be forwarded to the Board Chairman on a TSRT Reimbursement form for consideration.  The Board Chairman will then either contact the person making the request or forward the signed form to the Executive Office Manager.  The Executive Office Manager will then send a check to the person making the request.

G.                 While TSRT Reimbursement forms may be submitted at any time, persons are encouraged to submit them prior to Board meetings.

IX.              Supplies

A.                 Letterheads, stationary, envelopes, and certain printed materials may be obtained from the Executive Office Manager.  These supplies are available at all Board meetings or upon request by mail or phone.

 

X.                 Standing Committees

A.                 Annual Meeting

1.                  Chairman:  Executive Office Manager

2.                  Committee / Staff:  Golf Tournament Chairman, Commercial Exhibits Chairman, Meeting Registrar, Educational Coordinators

3.                  Meetings are called at the discretion of the chair

4.                  Responsibilities: Each committee member shall maintain a detailed list of duties and a time-line in the Guidebook

B.                 Award of Merit / Scientific Display:

1.                  Coordinator:  Vice-President

2.                  Responsibilities:

a.                   Maintain, in Guidebook, a detailed list of duties and time-line to be distributed to the newly elected Vice-President.

b.                  Rules and Regulations for these competitions shall be distributed by the Vice-President and shall be available to the membership from that office.  These rules shall be revised as deemed necessary by the TSRT Board.

c.                   Judges for these competitions shall be appointed by the President.  These judges shall be known only to the President.

d.                  Individuals must enter these competitions according to their TSRT membership status.

C.                 Budget

1.                  Chairman:  Board Chairman

2.                  Members:

a.                   President

b.                  President-Elect

c.                   Executive Office Manager (advisory capacity; non-voting)

3.                  Meetings:  Held at the Winter Board Meeting

4.                  Responsibilities:

a.                   Maintain, in the Guidebook, a detailed list of duties and time-line to be distributed to the new Board Chairman.

b.                  Be familiar with the previous and present year’s financial statements and budgets.

c.                   Before the Winter Board Meeting, obtain from the Executive Office Manager a total of current paid members.

d.                  Before the Winter Board Meeting, obtain any projected expenses for equipment and special expenditures from the Executive Office Manager and Board members.

e.                   Prepare a proposed budget for presentation during the Annual Meeting.

D.                 By-Laws and Resolutions Committee

1.                  Chairman:  Board Chairman

2.                  Members:

a.                   Board Chairman

b.                  President

3.                  Meetings:  As needed for amendments and revisions to the By-Laws

4.                  Responsibilities: Maintain, in the Guidebook, a detailed list of duties and time-line.

E.                  CERTT Committee

1.                  Chairman:  CERTT Coordinator / Vice President / Office Manager

2.                  Members:

a.                   President Elect

b.                  Vice-President

c.                   Executive Office Manager (advisory capacity; non-voting)

F.                  Educational Alliance

1.                  Chairman:  Elected by Educational Alliance

2.                  Members:  TSRT member educators

3.                  Meetings: At the discretion of the Educational Alliance

4.                  Responsibilities:  Maintains, in the Guidebook, a detailed list of duties and time-line.

G.                 Nominating Committee

1.                  Chairman:  President-Elect

2.                  Committee:  Affiliate Presidents

3.                  Meetings:  Held at Summer Board Meeting and as deemed necessary by the Board.

4.                  Responsibilities:  Maintain, in the Guidebook, a detailed list duties and time-line.

H.                 Organizational Development and Marketing Committee (ODM)

1.                  Chairman:  Appointed by the President

2.                  Committee:

a.                   President

b.                  President-Elect

c.                   Three (3) members-at-large

d.                  Executive Office Manager (advisory capacity, non-voting)

3.                  Meetings:  Called by the Chairman with Board approval

4.                  Responsibilities:  Maintain, in the Guidebook, a detailed list of duties and time-line.

I.                    Organization of Past Presidents (OOPPS)

1.                  Chairman:  Elected by the committee

2.                  Committee:  Past Presidents of TSRT

3.                  Responsibilities:  Advisory

J.                   Student Affairs

1.                  Chairman:  Vice President

2.                  Committee:

a.                   President Elect

b.                  Educational Alliance Chairman

3.                  Responsibilities:

a.                   Student Activities / Competitions during Annual Meeting

b.                  Maintain, in the Guidebook, a detailed list of duties and time-line

K.                TEX-RAYS Editor and Staff

1.                  Editor:  Executive Office Manager

2.                  Responsibilities of the Editor:

a.                   Supervise publication and editing of all communications

b.                  Serves on Budget Committee

3.                  Works with:

a.                   Executive Office Manager

b.                  TSRT Board

4.                  Responsibilities of Manager:  Advertising

L.                  Wade L. Hoots Lecture Series

1.                  Chairman:  Appointed by President with Board approval

2.                  Committee:  Appointed by President with Board approval

3.                  Meetings:  Budgeted for one meeting per year (Fall Board meeting)

4.                  Responsibilities:  Maintain, in the Guidebook, a detailed list of duties and time-line.

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